Current Students

Welcome new and returning URECA students! Congratulations on your decision to embark on your research journey with URECA. Here you will find useful information about commencing your URECA Programme and navigating as a URECA student on important dates, deliverables, assessment, submitting claims, participating in URECA events and leadership opportunity. 

Important Deadlines

Complete Research Integrity Course Modules via NTULearn – URECA course site (First time URECA students)
  Submit exhibit-able research poster to supervisor via StudentLink with option to participate in Poster Competition
 
  • Submit Abstract of URECA research project to supervisor via StudentLink with option to present at ICUR Conference
  • Submit URECA Project Consumable Claims via StudentLink
  Submit coursework (e.g. URECA paper) to The Global Undergraduate Awards (UA) - URECA via https://undergraduateawards.com/submit
 
  • Submit Research paper to supervising professor via StudentLink
  • Submit Reflection of research experience to supervisor via StudentLink 

 

Research Guidelines

  • Meet your URECA supervisor at a reasonable frequency as agreed with the supervisor.
  • Work with your URECA supervisor's other students in a team with good initiative.
  • Plan your time and inform your URECA supervisor of any major concerns as early as possible.
  • Discuss your URECA project consumables purchase needs with your URECA supervisor and submit your consumables claims.
  • Submit URECA deliverables (research poster, abstract, research paper and reflection) as per URECA assessment guidelines by the specified deadline.
  • Attend 3 workshops conducted in either semester 1 or 2, and complete 3 quizzes.
  • Complete online anonymous URECA programme feedback at the end of your project through StudentLink.

All research conducted by NTU staff and students involving the use of human subjects (or human participants) must be reviewed and approved by the School-level Ethics Review Committee (SERC) before they are conducted. Please contact NTU-IRB (irb@ntu.edu.sg) for more information. 

All URECA students are assessed and graded according to URECA Outcomes-based Teaching and Learning (OBTL) course outline.
 

The URECA programme is a 4 AUs to fulfil Broadening & Deepening Elective (BDE) / Unrestricted Elective (UE), which is part of the General Education Requirement (GER) curriculum. The subject "Undergraduate Research" will be reflected as a 'Pass' or 'Fail' grade in all successfully registered URECA students' transcripts in the following academic year (August). Pass/fail grade will not have any bearings on the computation of students' GPA.

URECA grading is not applicable to FYP-URECA students. There is no additional AUs from URECA for FYP-URECA project as AUs are awarded by respective students' schools.

URECA course registration will be done by URECA office in semester 2 teaching week 3.

*URECA students who are on exchange/ internship in semester 2, are required to request for e-stamp from their school (not project school) to unblock their registration status before the URECA course registration commences.

 *Students who have exhausted their AUs for UE courses, may request for overloading from their school before the URECA course registration commences.

 URECA student's degree audit will reflect as "In Progress" if the registration is successful in semester 2 teaching week 4.

URECA Certificate of completion will only be issued to students who submitted all 4 URECA deliverables (Research poster*, abstract, research paper* and reflection of research experience) by the stipulated submission deadlines and obtain pass grade for URECA. The certificate is in addition to the 4 AUs and transcript recognition for Undergraduate Research course module on their degree audit.

*Posters/ papers rejected by supervisors must be resubmitted within 3 days after submission deadline.

URECA students who have obtained pass grade but did not submit the any of the 4 URECA deliverables by the stipulated submission deadlines, will receive 4 AUs and transcript recognition for Undergraduate Research course module on their degree audit.

FYP-URECA Certificate will only be issued to students who have submitted all 4 FYP-URECA deliverables that are accepted by their supervising professors by the stipulated deadline.

*The below deliverables apply to FYP-URECA students with the exception of Workshops & Quiz. 

WeightageDate Length  Deliverables
Submission
15% 1st and/ or 2nd Semester        - Workshops & Quiz
*Workshops 1 to 3 for first time URECA students

*Workshops 4 to 6 for returning URECA students
Online Quiz during workshops session
20% End-Jan 1 poster Softcopy of one exibit-able research poster

Template will be provided.
Optional:
Student may apply to participate in the URECA Exhibition and Poster Competition held in conjunction with NTU Open House.
Electronic submission to supervising professor via StudentLink

 
10% End-May 250 words maximum Abstract of URECA research project
Optional:
Student may apply to participate in the International Conference of Undergraduate Research-URECA (ICUR-URECA) held in NTU on last week of September.
Electronic submission to supervising professor via StudentLink
30% End-Jun 4-12 pages (4 minimum and 12 maximum) (i) URECA Research Paper 
Template will be provided.
(ii) Report, etc., as requested by professor
The Similarity Index of URECA Research Paper in the Originality Report from Turnitin should not exceed 4% for any individual source.
(i) Electronic submission to 
    supervising professor via
    StudentLink.
(ii) Other submissions to
     professor as requested.
 
 
 
All FYP-URECA students are encouraged to submit their final FYP-URECA paper by end of May prior to cease of NTULearn/ StudentLink access due to change of their candidature status.
10% End-Jun 250 words maximum Reflection of research experience Electronic submission to supervising professor via StudentLink
15% End-Jun - Research experience demonstrated by student as assessed by the URECA supervising professor (and co-supervisor, if any) based on the student's research activities throughout the URECA period. -

The workshops offered by URECA are mandatory for URECA students to attend as these are necessary to develop skills and knowledge in research. Each workshop will only be conducted 4 sessions between Semester 1 and Semester 2. Students are strongly encouraged to plan their schedule and attend the earliest session where possible to avoid last minute unforeseen event and miss the workshop. 

It is optional for FYP-URECA students to attend the workshops as a refresher. FYP-URECA students do not have to check-in for attendance nor complete the quizzes.

*Please note that quizzes are conducted at the respective workshops. You are required to attend at least 45 minutes for all online workshops (Full participation for physical classroom workshops) and completed the quizzes for your quiz marks to be counted towards your URECA Assessment. Workshop registration links are available in NTULearn on 1 Oct onwards.

Students who have completed the quiz but did not attend at least 45 minutes of the online workshop, are required to attend the same workshop in the next available session.

*Marks from quizzes and video assessment of the workshops 4 to 6, will not be counted towards the overall URECA grading for first time URECA students who attended any of the workshops 4 to 6. First time URECA students are only required to attend workshops 1 to 3.

Workshops for first time URECA students

Category Starting Research 
TitleLiterature Review & Search Techniques
Description To identify the current state of research and gaps on specific topics by using specialised databases and expert search techniques.
Assessment Online Quiz at the workshop
Weightage 5% towards URECA grading
Session 1  
Date 5 Oct 2021 (Tuesday)
Time 2:30pm – 3:30pm
Session 2  
Date 13 Oct 2021 (Wednesday)
Time 10:30am -11:30am
Session 3  
Date 19 Oct 2021 (Tuesday)
Time 10:30am – 11:30am
Session 4  
Date 30 Oct 2021 (Saturday)
Time 10:00am -11:00am
Category Data Visualisation
TitleVisualising Research Data & Data Analytics
Description To explore and draw deeper insights from the data using different tools such as GIS, timelines and Tableau.
Assessment Online Quiz at the workshop
Weightage 5% towards URECA grading
Session 1  
Date 8 Dec 2021 (Wednesday)
Time 10:00am – 11:00am
Session 2  
Date 16 Dec 2021 (Thursday)
Time 3:00pm – 4:00pm
Session 3  
Date 18 Dec 2021 (Saturday)
Time 10:00am – 11:00am
Session 4  
Date 21 Dec 2021 (Tuesday)
Time 3:00pm – 4:00pm
Category Communicating Research
TitleCommunicating Research: Poster Design
Description To develop understanding of fundamental concepts in design & visual communication for effective sharing using infographics and research posters.
Assessment Online Quiz at the workshop
Weightage 5% towards URECA grading
Session 1  
Date 9 Dec 2021 (Thursday)
Time 3:00pm – 4:00pm
Session 2  
Date 14 Dec 2021 (Tuesday)
Time 10:00am – 11:00am
Session 3  
Date 18 Dec 2021 (Saturday)
Time 11:30am – 12:30pm
Session 4  
Date 22 Dec 2021 (Wednesday)
Time 3:00pm – 4:00pm

Workshops for returning URECA students (2nd or 3rd time participating in URECA)

Category Data Visualisation
Title Data Visualisation with Tableau
Description An introduction to Tableau, one of the most widely-used data analytics and visualization tools today. Using an intuitive drag-and-drop interface, it enables users to analyse their data and build interactive visualizations without the need for any programming skills.
Assessment Online Quiz at the workshop
Weightage 5% towards URECA grading
Session 1  
Date 7 Dec 2021 (Tuesday)
Time 10:00am – 11:30am
Venue LHN-TR+15
Session 2  
Date 14 Dec 2021 (Tuesday)
Time 10:00am – 11:30am
Venue LHN-TR+15
Session 3  
Date 4 Jan 2022 (Tuesday)
Time 10:00am – 11:30am
Venue TBC
Session 4  
Date 11 Jan 2022 (Tuesday)
Time 10:30am – 12:00pm
Venue TBC
Category Data Cleaning
Title Cleaning Data with OpenRefine
Description Dealing with messy survey data and large datasets? Check out Open Refine, an open source tool that simplifies the tedious task of cleaning data. According to a Forrester Research report, up to 80% of an analyst’s time is spent on data cleansing and preparation. In this session, you will be introduced to Open Refine tools and related data cleansing concepts.
Assessment Online Quiz at the workshop
Weightage 5% towards URECA grading
Session 1  
Date 7 Dec 2021 (Tuesday)
Time 1:00pm – 2:30pm
Venue LHN-TR+15
Session 2  
Date 14 Dec 2021 (Tuesday)
Time 1:00pm – 2:30pm
Venue LHN-TR+15
Session 3  
Date 4 Jan 2022 (Tuesday)
Time 1:00pm – 2:30pm
Venue TBC
Session 4  
Date 12 Jan 2022 (Wednesday)
Time 3:30pm – 5:00pm
Venue TBC
Category Digital Publishing
TitleCommunicate Your Research Using Video Abstracts
Description Bring your research to life and extend the reach and visibility of your research via video abstracts. This approach is perfect for engaging the lay audience and is easily shared on social media or LinkedIn.  This workshop will cover design and composition tips and some free tools you can use to create video abstracts.
Assessment Submit a 2 - 3 minutes video abstract for assessment (rubrics)
Weightage 5% towards URECA grading
Session 1  
Date 7 Dec 2021 (Tuesday)
Time 3:00pm – 4:30pm
VenueLHN-TR+15
Session 2  
Date 14 Dec 2021 (Tuesday)
Time 3:00pm – 4:30pm
VenueLHN-TR+15
Session 3  
Date 4 Jan 2022 (Tuesday)
Time 3:00pm – 4:30pm
VenueTBC
Session 4  
Date 16 Feb 2022 (Wednesday)
Time 7:00pm – 8:30pm
VenueTBC
New Announcement
To align with the University procurement guideline, purchase of URECA project consumables through URECA reimbursement is discontinued with effect from AY21-22.

URECA provides small project consumables fund to cover the expense of low-cost equipment, materials or resources required for conducting research and consumed completely in the course of research project duration within current Academic Year (August to June).

The URECA project consumable fund should be used on consumables which are directly related to URECA research project and are used completely in the conduct of the research project. Each URECA, IDR-URECA and FYP-URECA project may claim up to a maximum of $500 (excluding GST) per academic year. Purchases must be made during the period of URECA programme from August to May.

Note: CLRI-URECA project consumables are required to be purchased through the respective research labs/centres.

  1. Resources that are available for research use in the University should not be purchased as URECA project consumables.

  2. All item(s) purchased remain the property of NTU and must be returned to the University through URECA supervising faculty upon completion of the research project or at the end of the URECA project duration.

  3. Purchase resources through URECA reimbursement is generally only applicable to survey expenses. Exception will only be given to cases where purchases through purchase order (PO) are not possible.  

  4. All URECA project consumables should be purchased through purchaser order (PO). Students are required to submit URECA Purchase Order (PO) Pre-approval form together with valid* quotation via URECA system for supervisor approval and URECA office verification during the period of URECA Programme from August to May. *The valid quotation refers to the usual 30 days validity of the quotation.

  5. If online purchase platform (e.g. Lazada, Amazon.sg) only accepts credit card payment online, please complete this Online purchase form and upload it as supporting document when submitting URECA PO pre-approval form in URECA system

  6. Deadline for submitting URECA PO pre-approval form in URECA system for verification is 31 May 2022 (2359 hours). Late submission will not be accepted. 

  7. Student is responsible to follow up on the claim approval status with his/her URECA supervising faculty by the deadline; submit verified form and supporting documents to the project school's admin/general office.

  8. Student who did not submit his/her URECA/FYP-URECA deliverables (poster and abstract) by the stipulated deadlines will be denied access to the URECA Claim System until they have fulfilled their submission requirements.

  9. URECA students under the same supervising faculty may combine the funding to purchase the required materials that cost more than the maximum claimable amount. Individual online consumables claim form (reimbursement form or PO Pre-approval form) must be submitted through StudentLink.

  10. Please e-mail ureca@ntu.edu.sg to request for claim cancellation along with written justification for the cancellation if any.

  11. The University shall have the final say over the extent of URECA claims.

URECA project consumable purchases can be done through URECA Purchase Order (PO) pre-approval. Students are required to submit PO pre-approval form in URECA Consumable Claim Submission System through StudentLink.

Purchase made through purchase order without prior pre-approval from URECA office will not be funded under the URECA project consumables.  


Expenses on token of appreciation for participants took part in survey interview, experiment study / interview may be claimed from URECA project consumables fund.

Note: unutilized physical token and cash vouchers cannot be exchanged for cash from URECA project consumables fund.

Survey / field work expenses claim process

  1. Students are required to submit completed participant acknowledgement form(s) in URECA system for verification through URECA reimbursement latest by 31 May 2022 (2359 hours). 
  2. Amount should cap at maximum of $45 per participant (for entire survey / experiment regardless no. of hours / sessions). Multiple claims by same participant are not allowed.
  3. Click on the link below to download the participant acknowledgement form.

    -       Participant acknowledgement form (adult)

    -       Participant acknowledgement form (primary sch)

  4. Follow the following steps for token of appreciation claim through URECA reimbursement.
    • Student submits reimbursement claim form and upload scanned copy of completed participant acknowledgement form(s) through StudentLink;
    • Student selects to reimburse to himself or his supervisor;
    • Supervisor approves reimbursement claim form and participant acknowledgement form(s) through StaffLink;
    • URECA Office verifies reimbursement claim form and participant acknowledgement form(s), and recommends for approval through StaffLink.
    • Supervisor/student refers to auto-message email for further instruction on softcopy submission of claim to school for approval;
    • If student selects to reimburse to himself, the student is required to submit the verified reimbursement claim form (in PDF) and participant acknowledgement forms for school approval through Integrated Claim System (ICS) for Student. Approved claim routes to NSS Finance for GIRO payment;
    • If student selects to reimburse to his supervisor, the supervisor is required to submit the verified reimbursement claim form (in PDF) and participant acknowledgement forms for school approval through SAP Concur. Approved claim routes to NSS Finance for GIRO payment.
  5. Student can refer to general guide for student on using ICS (for Student) pertaining to URECA claims.
  6. Supervisor can refer to general guide for supervisor on using SAP Concur pertaining to URECA claims.

 

  1. Supervising faculty / URECA student / research staff / project officer / lab officer assists the project to obtain valid quotation from NTU P2P Ariba / external supplier / store in NTU. (Note: students have no access to P2P Ariba);

    If online purchase platform (e.g. Lazada, Amazon.sg) only accepts credit card payment online, please complete this Online purchase form and upload it as supporting document when submitting URECA PO pre-approval form in URECA system.
  2. Student selects Purchase Order (External) or Purchase Order (Internal) in URECA system through StudentLink;
  3. Student submits URECA PO pre-approval form and upload valid quotation(s) through StudentLink;
  4. Supervising faculty approves URECA PO pre-approval form and quotation(s) through StaffLink;
  5. URECA Office verifies PO pre-approval form and quotation(s) and recommends for approval through StaffLink;
  6. Student saves verified PO pre-approval form in PDF and attaches scanned quotation and/or other supporting document for softcopy submission to the staff-in-charge in the respective URECA project schools (student will receive auto-message email to guide them on the softcopy submission);
  7. The staff-in-charge of the project school assists to arrange PO pre-approval form to be approved by school coordinator and Assoc Chair/Assoc Dean/HoD (Admin);
  8. School coordinator endorses the PO pre-approval form and follow by Assoc Chair/Assoc Dean/HoD (Admin) approves the PO pre-approval form;
  9. School purchasing unit / supervising faculty / research staff / project officer / lab officer to purchase the consumables as per school existing procedures through Ariba, and perform good receipts. 

Note:

PO pre-approval form (External) should be used for resources to be purchased from NTU Ariba or external supplier/vendor. Proof of GST charge and filling in the Taxable Amount (amount before GST & GST amount) is required for this form. 

PO pre-approval form (Internal) should be used for resources to be purchased from school store in NTU. Filling in the Taxable Amount (amount before GST & GST amount) is not required for this form.

Type of Expenses Description Maximum limit / Form
Experimental materials Chemicals, lab utensils, specimen, experimental components (electronic, electrical, mechanical and others), experimental instruments (electrical, electronic, mechanical), design utensils and materials, license fee (e.g. for handling special equipment/ use of animal for research purposes)
  • Up to maximum project spend
Software/software license Programming and application
  • Up to maximum project spend
  • Only for those not available in CITS and school lab(s)
  • Confirmation email from CITS and school lab(s) required
Freight charges Inbound shipping cost (postage/ courier) applicable to consumable purchases

 

  • Up to maximum project spend
Internal rental Internal rental expenses that is officially charged (e.g. High Performance Computing Services in NTU)

 

  • Up to maximum project spend
  • Official receipt with
  • URECA student name and usage charge required
Photography Films, film developing, pictures printing

 

  • Up to maximum project spend
Books Books, manuscripts, reports, journals and data acquisition relevant to the research (must be catalogued by library)

 

  • Up to maximum project spend
  • Submit via supervisor using ServiceNow@NTU: Home > Request for Services > Library Services > Purchase Library Materials
Survey/Fieldwork Expenses on token of appreciation for participants took part in survey interview, experiment study/interview. Type of tokens include physical token, cash or cash vouchers

 

  • Up to maximum project spend
  • Amount capped at maximun of  $45 per participant (for entire survey/experiment regardless no. of hours/sessions)
  • Multiple claims by same participant are not allowed
  • Unutilized physical token and cash vouchers cannot be reimbursed or exchanged for cash from URECA project consumables fund
Photocopying Survey consent form, questionnaire form, research references

 

  • Maximum of $100 per project
Type of ExpensesDescription
IT / Office equipment General purpose IT and communication equipment like computer/laptop/tablet, fax machine, scanner, printer, PDA, mobile phone, camera, workstations office productivity software and licenses, USB flash drive, hard drives, portable external disk
Stationery Stationery (except survey expenses*) includes printing charges/ cartridge
Subscription expenses Journals / Magazines/ Membership / Online storage services
Transportation Expenses on transportation, parking, traffic fines
Postage & courier services General postage, courier, overseas shipping/freight charges
Telecom expenses Telecommunication, Internet
Rental & services Rental charges related to facilities, venue or equipment
Patent-related expenses Patent application filing, maintenance and other related cost
Publications Publication page charges for journal papers or additional pages in conference papers
Gifts & token of appreciation Physical token, cash or cash vouchers (except survey/fieldwork expenses*)
Others Fines, penalties, training or enrichment course, marketing, advertising, web/app development, consultancy, audit, legal, insurance, repairs/ maintenance of research equipment, outsourcing/ subcontracting of research work, refreshments & entertainment expenses, materials for project exhibition booth setup/design & display, printing certificate/project materials for distribution
Other costs or expenses not stated in the list, please check with URECA Programme Office at ureca@ntu.edu.sg

Note: The URECA conference support funding for student’s travel expenses to attend overseas conference is suspended during the overseas travel limitation until further notice as per the University direction.

URECA provides conference fund to support undergraduates traveling to conferences for academic development and to broaden their research experience through exchange of ideas, current findings, anticipate developments, networking in similar fields of research, etc. The conference fund is available to URECA or FYP-URECA student or a former URECA or FYP-URECA student who has successfully completed at least 1 academic year of URECA / FYP-URECA programme and are looking for funding to attend a conference to present their URECA / FYP-URECA research projects.

Eligibility

URECA students can apply for conference funding to attend conferences, subject to meeting the following eligibility criteria:

  • Registered NTU student at the time of submitting the conference funding application. Student who has successfully completed the FYP-URECA programme earlier and registered as an NTU postgraduate student must submit the conference funding application within 1 year of the completion of undergraduate studies.
  • Student must have a full paper accepted for oral presentation at a conference.
  • Student must be the first author of the paper accepted for presentation at a reputable conference.
  • Student must be the sole presenter (not accompanying the presenter in a co-authored paper).
  • Student must present his/her paper in the conference main session. Presentation in PhD or poster session will not be eligible for URECA conference support fund.
  • Poster presentation is generally not supported (in line with NTU policy). Exception is only applicable for School of Art, Design and Media for poster presentation at highly reputable poster conference may be considered on a selected basis with justification.
  • In the case of a joint presentation with another URECA student, the grant may be divided, but application for conference assistance by all parties must be submitted together. 

 

URECA conference support fund is only applicable for conference with a full paper acceptance for oral presentation. Poster or abstract presentation only conference will not be supported.

No exception will be given.

Student who is applying for URECA conference support fund is required to confirm with the conference organiser on the above before registering for the conference.

Note: Conference Proceedings (e.g. USB drive, proceedings booklet, web publication, etc.) of the published paper with URECA Acknowledgement must be provided as one of the supporting documents to reimburse the conference expenses.

 

The above conference funding is not an entitlement and the approval is based strictly on multiple factors including student performance, and the quality of the proposed conference (e.g. conference organiser, conference paper rejection rate, etc).

Acknowledgement

Student must acknowledge URECA's funding in the published paper under the subtitle "Acknowledgement". The statement in this section must read:

I/We would like to acknowledge the funding support from Nanyang Technological University - URECA Undergraduate Research Programme for this research project.

Please note that papers submitted without the above acknowledgement will not be supported.

Funding Value 

Overseas Conference Funding 

The terms of financial funding:

  • Reimbursement of actual economy-class return airfare based on the lowest airfare quotation;
  • Up to 100% of registration fee;
  • Accommodation and transportation expenses are subject to approval.
  • The total financial funding is subject to a maximum quantum of funding cap as shown in the below table. 
   Maximum Quantum of Financial Funding
 1. Singapore  Full Registration
 2. United States, Canada & Europe  SGD 2500
 3. Asia Pacific & India  SGD 1600
 4. Any other countries  SGD 1000


Local Conference Funding 
The terms of financial funding for International Conference held in Singapore is up to 100% of registration fee.

The above conference funding is awarded to one conference held overseas and one conference held in Singapore per student per academic year subject to approval. 

Application Procedure

  1. Student completes the online conference funding application and attaches supporting documents in 1 PDF file though StudentLink.
  2. Student submits conference funding application form and all the supporting documents to supervising professor through StudentLink.
  3. Professor reviews and supports the conference funding application through StaffLink.
  4. URECA school coordinator reviews and supports the conference funding application through StaffLink.
  5. Chair nominee (Assoc Chair/Head of Dept) reviews and supports the conference funding application through StafftLink.
  6. URECA administrator checks for all documents. Attach new supporting documents, if any through StaffLink.
  7. All applications are properly reviewed and evaluated by a committee which recommends the level of support through StaffLink.
  8. URECA administrator informs the student on his/her application outcome.


Supporting Documents Required

  1. Conference brochure/official handout on conference.
  2. Correspondences from organiser pertaining to participation or invitation to the conference and grant of financial assistance, it applicable.
  3. Correspondence regarding the acceptance of paper.
  4. Copy of the paper for conference presentation showing the acknowledgement.
  5. Presentation schedule showing the student's name.
  6. Documentation evidence of registration fee to be paid.
  7. Approved Short Leave of Absence (LOA) from the School is required for conference held during teaching weeks. For non-teaching weeks (e.g. vacation, exam periods, etc.), student is required to notify the School on the conference trip (conference venue & duration of travel) via email. The notification email will serve as supporting document.
  8. 3 airfare quotations, including only one from NTU Appointed Travel Agent and the other two from other sources (online source or travel agents outside NTU). If student chose to travel by  budget airline, only one airfare quotation is required and it can be from any source.
  9. Quotation on single room rate accommodation which is claimable within the maximum of URECA conference funding cap.
  10. Any other relevant documents, why you may deem useful in supporting the application.


Application Deadline

The URECA Conference funding application form must be submitted with all supporting documents at least 8 weeks before the commencement of the conference, or at least 8 weeks before the date that registration/other fees need to be paid (if applicable), whichever is earlier. 

Student who submitted the URECA conference funding application after attending the conference will not be accepted for review and evaluation by the URECA publication sub-committee.

Entry VISA Application

If a formal invitation letter is needed for entry visa application, please obtain it from the school. URECA Programme Office is not authorised to issue letter for entry VISA application. Visa application fees are to be borne by the applicant.

Overseas Travel and Declaration

The University has also put in place a Travel Registry System to capture travel information of students. This would enable the University to respond timely, especially in facilitating communication with the affected members, in the event of an emergency. FYP-URECA and URECA students travelling outside Singapore for conferences are required to fill in the  Declaration Form prior to their departure.

Insurance

FYP-URECA and URECA students travelling outside Singapore for conferences are required to hold a minimum level of travel insurance. Please refer to the Student Affairs Office website on  Travel Insurance for Students.  Travel insurance fees are to be borne by the applicant.


Disclaimer: URECA programme office is not liable for the coverage of death, any form of disability, hospitalization, medical and any other costs arising from any such event when travelling overseas for conference.

URECA Conference Funding are made on a reimbursement basis. Claims will be processed after the student return from the conference with original documented evidence of student's presentation schedule, expenses/receipts, tickets, etc. 

Prior to making their conference claims, applicants are required to submit a copy of the paper presented and a write-up of 250 words, accompanied by a high-resolution photograph, on their conference experience for possible inclusion in the URECA yearbook and website.

Guidelines

The  URECA Conference Funding Claim Form is generic thus not all fields in the form will be applicable to you. You should check against the email from the URECA Programme Office on your eligibility to claim for the various items in the claim form. The reimbursement of the URECA conference claims must be submitted within one month after attending the conference. 

(The reimbursement of the URECA conference claims submitted after one month from attending the conference will not be accepted for processing.)

Airfare

Airfare, inclusive of actual amount paid for air ticket*, taxes, surcharges and travel agent's fee, is reimbursable up to the terms of financial support conveyed in the email from the URECA Programme Office (up to one day pre-conference and one day post-conference). No other expenses/service charges in connection with the purchase of air ticket will be reimbursed.

If you make detours/additional stopovers outside the approved official itinerary, a quotation for the most economical and direct route to the conference venue must be obtained and attached with the claim form.  This quotation will be used by the Office of Finance (FIN) as the basis for reimbursement of airfare, in accordance with the terms of financial support conveyed in the email from the URECA Programme Office.

If there are multiple traveler names on the receipt/itinerary, the applicant must provide proof of payment of his/her share of the travel expense.

*For the most economical route of air travel from Singapore to the most convenient airport to the conference venue.

*Air ticket bought using the reward points will not be reimbursed.

Registration Fee

Registration fee is reimbursable subject to the terms of financial support conveyed in the email from the URECA Programme Office. If the registration fee is denominated in foreign currency, please refer to Item 4 below.

Accommodation

Accommodation will be reimbursed within the duration of the conference, if applicable, will be stated in the email from the URECA Programme Office. The description and amount to be claimed should be indicated as no payment will be made for accommodation if this section of the claim is left uncompleted.

Accommodation expenses will be reimbursed at the single room rate at designated meeting hotels. If the applicant elects to stay at an accommodation that is not a designated conference hotel, applicant will be reimbursed based on the lower expense.

The applicant MUST be the payer in order to be reimbursed. If there are multiple names on the receipt, individual proof of payment, like a credit card receipt, for the applicants' share of the lodging cost must be submitted.

Supporting Documents Required 

Original copies of official invoices and/or receipts for the following must be submitted along with the claim form:

(a) Conference Proceedings (e.g. CD-ROM, proceedings booklet, web publication, etc.) of the published paper with URECA Acknowledgement must be provided.

(b) Proof of Attendance (e.g. either a certificate of attendance OR letter from Conference organisers OR registration documents that were stamped and dated at the conference)

(c) Presentation schedule showing the student's name (please submit the presentation schedule, when available, before going to the conference)  

(d) Conference registration fees (for e-receipts, a copy of your credit card statement reflecting the amount paid is also required)

(e) Airfare and Boarding Passes (for e-tickets, a copy of your credit card statement reflecting the amount paid is also required)

(f) Accommodation (proper accommodation receipt showing the applicants' name and itemized charges is required)

(g) Intercity/state land travel by public transport

Note: Photocopies or faxed copies of the invoices and/or receipts/credit card statements will not be accepted. A credit or debit card statement may be submitted to support your actual receipt, but not as the sole proof of expense.

Should there be any discrepancies (e.g. false declaration of claim, etc.) URECA Office reserves the right to recover the conference funds from student that is deemed responsible for the claims.

Purpose

To encourage URECA students to train in advance level of communication of their research through archive journal publication. 

Award

The application for URECA Journal Publication Award will be reviewed and awarded based on the Journal quartile ranking: 

 Quartile Ranking Of Journal Amount Of Award (S$)
 First Quartile (Q1) 1000
 ​Second Quartile (Q2) ​800
 Third Quartile (Q3) 600
 Fourth Quartile (Q4) 400
 All other journal publications 100

The best ranking of the journal will be used for URECA award when a journal has more than one quartile ranking in different category, obtained using the ISI web of knowledge database.

Conditions of Award

  • Student must be the first author of the paper published in the journal.  

    The journal authors should be listed in the conventional order (i.e. Primary contributor as 1st author). Student's name must appear as first author on the full paper published in the journal to qualify for the award.
    If the journal has a specific policy on the listing order of authors which differs from the above, evidence of such policy (letter or website) from the journal should be submitted as supporting document together with the URECA publication journal award application.

  • Former URECA student is eligible to apply for URECA Journal Publication Award within 1 year after he/she graduated from NTU/NIE, if his/her paper is accepted for publication in a journal as the first author.

  • Award is to be shared between the supervisor and student.

  • The following statement must appear in "Acknowledgement" subtitle of the journal paper:

We wish to acknowledge the funding support for this project from Nanyang Technological University under the URECA Undergraduate Research Programme.

Please note that papers submitted without the above acknowledgement will not receive the journal publication award.

 Application Procedure

  1. Complete  URECA Journal Reward Application Form
  2. Merge completed form and supporting documents into 1 PDF file and email it to ureca@ntu.edu.sg; followed by a hardcopy submission to the URECA Programme Office at N3-B3b-09.
  3. All applications are properly reviewed and evaluated by a committee which recommends the level of support.
  4. URECA administrator will notify the student of his/her application outcome.

Supporting Documents Required

  1. Acceptance letter from the journal
  2. Journal Impact Factor
  3. Journal Quartile Ranking
  4. A copy of the paper to be published in the journal


Journal Quartile Ranking can be obtained through NTU library

https://libguides.ntu.edu.sg/az.php?a=j > Journal Citation Reports > Search for a specific journal >Enter words from journal title > click on journal title > click Journal Rank in Categories 

OR

https://libguides.ntu.edu.sg/az.php?a=s > Scopus > Sources > Use Source type to filter a specific journal > click on journal/source title to view CiteScore and ranking details.

During Add/Drop Period

Students may change URECA project/supervising professor or withdraw from URECA programme during the Add/Drop period (end of September). (Change of supervising professor is not applicable to FYP-URECA)

URECA programme withdrawn during the Add/Drop period will not be reflected in the official transcript. This is applicable to students who are in the AUs category of URECA participation.

With the approval of your URECA supervising professor to withdraw from the URECA programme, your URECA supervising professor may deregister you through the URECA system. You should receive an auto notification email of your withdrawal after it has been activated by your URECA supervising professor, to be considered successfully deregistered from URECA programme.

After Add/Drop Period

A student who is still registered for URECA programme after the URECA Add/Drop period but did not subsequently complete the project will be deemed to have read and failed the course. An 'F' grade will appear on the student's official transcript.

URECA withdrawal application are summarized in the following table: 

URECA De-registration Period Procedure
URECA Add/Drop  1 Aug – 30 Sept ​ URECA students are free to add, drop, change URECA project or URECA supervising professor during this period.
FYP-URECA - Appeal to Withdraw 1 Aug – 31 Oct​ FYP-URECA students must complete the  URECA Withdrawal Form and submit for approval.
URECA - Appeal to Withdraw 1 Oct – 31 Oct URECA / FYP-URECA student must complete the URECA Withdrawal Form and submit for approval.
Student considering a withdrawal should speak with his/her URECA supervising professor and URECA administrator before taking any action. ​ ​

 

Alternatives to Withdrawal

Student should consider change of research project/ supervising professor. Change of supervising professor requires student to find a new supervising professor and subject to the approval from the current supervising professor. Please notify URECA Programme office via email ureca@ntu.edu.sg on the change of research project/ supervising professor. (Change of supervising professor is not applicable to FYP-URECA)

Withdrawal Procedure

  1. Complete and submit a URECA Withdrawal Form (attach the supporting documents, if any);
  2. Speak with URECA / FYP-URECA supervising professor, URECA school Coordinator/Programme and School Chair to request their signature on the URECA Withdrawal Form;
  3. Submit the URECA Withdrawal Form to URECA Programme Office for approval by Director of URECA Programme (Incomplete form will be rejected);
  4. Receive notification on the outcome of the appeal to withdraw from URECA Programme.

 Withdrawal Notes

Appeals to withdraw from URECA after the URECA Add/Drop period will be subject to approval on a case-by-case basis and may be granted for the following reasons:

  1. Medical grounds

    This must be supported by a letter from a certified medical practitioner or counsellor (including the University's counsellor).

  2. Compassionate grounds

    Bereavement affecting the student or student has to look after an immediate family member with chronic medical conditions. Supporting documents such as death certificate or medical report, and School's recommendation are required.

  3. Student representing the University or country in national or international events

    Letter of support from relevant parties and proof of participation is required. The School's recommendation is also required.

    Note: Heavy academic workload, Industrial Attachment (IA) or participation in exchange programme will NOT be accepted as valid reasons for withdrawal after the Add/Drop period.

FYP-URECA is a Final Year project (FYP) that is conducted as a continuation of an earlier URECA project carried out by a student during his/her 2nd and/or 3rd year of study. It aims to maintain the continuity of students' research experience as far as possible. Under this programme, students will continue with their URECA supervising professors as one of their FYP-URECA supervisors.

The objective of FYP-URECA is to encourage and nurture undergraduates to become researchers by equipping students with the essential research experience and skills. FYP-URECA serve as a foundation for their postgraduate studies.

Benefits

FYP-URECA student will be eligible for the following:

  • Claim up to $500 of project consumable with the same claim criteria as URECA in addition to the school FYP consumable fund given;
  • Apply for URECA conference support fund up to $2,500 if his/her paper is accepted for presentation in a reputable conference;
  • Apply for journal publication award when he/she is the first author of the published paper in a reputed journal;
  • Participate in the URECA Poster Exhibition & Competition and win attractive awards;
  • Participate in a prestigious global pan-discipline academic awards programme known as The Undergraduate Award (UA-URECA);
  • Coordinate or participate in annual Global, Virtual, Live & Interactive Conference known as International Conference of Undergraduate Research (ICUR-URECA);
  • Upon successful completion of the FYP-URECA programme, student will receive a certificate.

Duration

FYP-URECA duration follows the individual school FYP duration; however FYP-URECA student is required to submit the FYP-URECA deliverables in addition to individual school's FYP requirements.

If your FYP-URECA is 1 semester only or 2 semesters that crosses 2 Academic Years (semester 2 follow by semester 1), please inform URECA programme office at URECA@ntu.edu.sg

Academic Credit for FYP-URECA

The Academic Units (AUs) are awarded by individual students' schools. Hence, there is no additional AUs from URECA for FYP-URECA projects. 

Eligibility Requirements

​​FYP-URECA is open to all students who have successfully completed one academic year of URECA programme under their URECA supervising faculty as one of their FYP-URECA supervisors.

Eligible students will be invited to register their URECA projects for FYP-URECA between March and end of June, regardless if their school FYP starts in Semester 1 or 2 in the new academic year.

FYP-URECA is only applicable to URECA student whose school offers FYP.

FYP-URECA project must follow student’s school specification in its entirety. Student must meet his/her school FYP requirements to register for FYP-URECA.

Student is required to ensure his/her school FYP registration is still open before registering for FYP-URECA. 

FYP-URECA student is required to register his/her FYP-URECA project as FYP project with his/her school within the school FYP registration period as FYP-URECA registration system and school FYP registration system are not linked.

If URECA student is continuing his/her URECA project into FYP-URECA under the supervision of his/her URECA supervisor who is not from his/her school, he/she is required to have a co-supervisor from his/her school to satisfy the school's requirement.

  • School's supervising professor is responsible for FYP marks submission and other project requirements set by the school.
  • URECA supervising professor is responsible for FYP-URECA project proposal submission, registration and approval of FYP-URECA deliverables (FYP-URECA deliverables are in addition to individual school's FYP requirements) and consumables claims.

Conditions for Group FYP

FYP-URECA eligible student may choose to do his/her FYP-URECA project in-group subjects to approval from his/her school.

The FYP-URECA project ownership is the FYP-URECA registered student if his/her FYP group mate(s) is not former URECA student(s). His/her group mate(s) will be listed as collaborator(s) in his/her FYP-URECA deliverables submission and will not be eligible for the following:

  • Claim for FYP-URECA project consumables purchases;
  • Participate in the annual URECA Poster Exhibition and Competition event;
  • Participate in the International Conference of Undergraduate Research – URECA (ICUR-URECA);
  • Apply for fund up to $2,500 if his/her paper is accepted for presentation in a reputable conference;
  • Apply for URECA journal publication award when he/she is the first author of the published paper in a reputed journal;
  • Receive FYP-URECA certificate upon successful completion of the FYP-URECA programme.