Day of Ceremony

If you are attending the Convocation, please take note of the following:

Safety Requirement and Arrival

Only graduates and guests who have registered using the Convocation Online Form will be considered for attendance at the ceremony.  

Please check that you are in the correct ceremony before entering the event area. You may check the Graduate Listing (listed by ceremony and degree programme).

Graduates and guests are advised to arrive at the Nanyang Auditorium one hour before the start of your Ceremony. All attendees are to adhere to the prevailing Safe Management Measures which include SafeEntry check-in via TraceTogether token / app, and verification of vaccination record before graduates and guests are allowed into the event area.

Thereafter, you will be ushered to a specific registration counter based on your allocated zone. Please note that you will not be allowed to register at any other counters.

Face mask shall be worn at all times

Please refrain from bringing big/bulky bags to the Convocation as they will not be allowed into the auditorium.

 

Robing

Graduates may put on their academic dress in the robing area at the Quad before entering the event area. Please follow the directional signs to the robing area.

Graduates must be in their full academic dress before they are allowed entry into the event area to register their attendance.

 

On-Site Registration

 

All graduates and guests must register their attendance at their allocated registration counters.

Graduates will be issued an attendance card after you have registered your attendance. Documents which are accepted for attendance taking are: matriculation card, identity card, passport, driving license and other valid photo identification. Please have your identification documents ready when you join the queue.

The attendance card will show your assigned seat. Please follow the directions of the ushers to your assigned seats. Please keep your attendance card with you as you will need to pass your attendance card to the stage marshal before being presented on stage.

Please note that graduates, who are not properly attired, will not be allowed to register and attend the ceremony.

Guests are required to show the QR codes sent to the graduates at the registration counters. Guests will be issued with a sticker as proof of registration. Please follow the directions of the ushers to the available seats in the theatre. Guests will be directed to the Circle Seats on level 2 once the Stall Seats on level 1 are occupied. 

 

Seating

 

Each graduate will be assigned to a seat and he/she must remain seated throughout the ceremony, unless being presented.

All graduates must be seated 15 minutes before the start of their ceremony. Entry to Nanyang Auditorium will be closed 15 minutes before the start of the ceremony. Graduates are advised to be early to avoid disappointment.

During the Ceremony

You will be presented to the Presiding Officer in the order as listed in the Graduate Listing.

Please remain in the seat allocated to you throughout the ceremony. 

At the appropriate time, marshals will indicate to you when and where to stand while waiting to be presented. While queuing to go onstage, graduates may remove their masks and keep them in their pockets. 

Once your name is announced, walk forward and receive your folder from the Presiding Officer. There will not be any handshake. The Official Photographer will take a picture of you when you receive the folder.  After that, you will walk across the stage, put on your mask, descend by the steps at the opposite end and walk up the side aisle to the back of the theatre to collect your degree certificate and transcript before returning to your seat. Please follow the directions given by the marshals.

 

End of Ceremony

All graduates and guests are required to leave the event area at the end of the ceremony.

Graduates will exit the event area first, followed by the guests. Graduates and guests are to follow the directions of the ushers. 

Code of Conduct 

The Convocation Ceremony is a solemn and formal occasion to celebrate the academic achievements of all graduates. As a form of respect to the Presiding Officer and the Academic Procession, graduates are reminded of the following:

  • You are to wear your full academic dress i.e. gown, hood and mortarboard or bonnet (for PhD graduates) throughout the ceremony.
  • You are to remain in your seat throughout the whole ceremony except when being presented to the Presiding Officer.
  • When you are presented on stage, you should only receive your folder from the Presiding Officer without any handshake. There should not be any taking of 'selfies' or 'wefies' on stage so as not to prolong the ceremony for other graduates and guests.
  • Mobile devices are to be switched to silent mode throughout the whole ceremony.
  • You are to follow the instructions and directions of the marshals during the ceremony.

Unauthorised Surveys

Graduates are reminded not to disclose their personal information to surveyors during Convocation. NTU does not conduct any survey during Convocation.

Graduate Listing

In support of the campus-wide initiative to promote environmental sustainability, the Graduate Listing will be published solely in an electronic format. The listing will be available for the duration of Convocation.

Restricted / Prohibited Items 

For the safety of those attending the Convocation, please note that the following items are not permitted into the Nanyang Auditorium theatre:

  1. bags or luggage of dimensions larger than 35cm x 20cm x 30cm;
  2. objects that may cause discomfort or harm to others;
  3. food and beverage;
  4. bicycles, skateboards, skates and scooters;
  5. helmets of any forms;
  6. banners or flags
  7. balloons or other inflatables;
  8. other items as determined by NTU that may cause injury or public nuisance.

Random checks will be conducted by the Campus Security Officers.

Please note the following:

For security reasons, please avoid leaving any personal belongings, suitcases, backpacks, carrier bags and packages unattended. Unattended items will be removed. NTU does not accept any responsibility for the safe-keeping of removed items. Suitcases, backpacks, carrier bags and packages will be disposed of after the event.

All guests will be issued a sticker for admission into the Nanyang Auditorium theatre. The sticker should be displayed prominently for the ushers to identify them.