• FAQs on PhD Hooding
• FAQs on Convocation Online Form
• FAQs on Convocation Ceremonies
• FAQs on Academic Dress
• FAQs on Degree Certificate and Transcript
• FAQs on Inviting Guests
• FAQs on Outstanding Fees
• FAQs on Stage Photography
• FAQs for Guests

FAQs on PhD Hooding

Q1. Would PhD Hooding be conducted?

The PhD Hooding would be incorporated into the individual ceremony in which PhD graduates are being presented.

PhD graduates may wish to note the following:

• You can remove your hood after taking your seat in the theatre.
• Fold your hood and drape it over your left arm when the marshals prompt you to stand and line up at the side of the theatre.
• Pass the attendance card to the marshal when you are on stage.
• Move to the Hooding Officer when your name is read out.
• Pass the hood to the Hooding Officer who will then put the hood on you.
• After hooding, move to the Presiding Officer to receive the folder.
• Exit the stage and return to your seat.

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FAQs on Convocation Online Form

Q1. Do I need to indicate my attendance for my convocation?

Yes, you must access the convocation online form to indicate your attendance during the registration period from 12 to 23 June 2023. If you do not indicate your attendance, you will not be allocated a seat for your ceremony.

Q2. How can I check if I have successfully registered my attendance?

You may access the Convocation Online Form to check your status during the registration period. 

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FAQs on Convocation Ceremonies

Q1. There are two or more ceremonies (e.g. Surname A-L & M-Z) for my degree programme.  Which ceremony should I attend?

For degrees that are presented in two or more ceremonies, you should attend the ceremony allocated to you based on the surname/first name as shown in your matric card and in our records. Graduates who have won award(s) and/ or are under the University Scholar Programme (USP), they would be presented in the earliest ceremony for your programme.

Q2. Can I change my ceremony?

No, you are not allowed to change the ceremony allocated to you.

Q3. What time must graduates arrive at Nanyang Auditorium for the ceremony?

All graduates are advised to arrive one hour before the start of the ceremony. Graduates and guests must be seated 15 minutes before the start of the ceremony. Latecomers will not be allowed once the ceremony starts. 

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FAQs on Academic Dress

Q1. What does the academic dress consist of?

The full academic dress consists of the following: 

• gown (blue for bachelor's degrees or black for Master's & PhD degrees)
• a hood according to the discipline of the degree
• mortarboard (for Bachelor's or Master's degree) or bonnet (for PhD degree).

Q2. Can I wear traditional clothes to the convocation ceremony?

You may wear traditional clothes (e.g. saree) but you must be robed with the full academic dress (gown, hood and mortarboard or bonnet for PhD graduates) to attend the convocation ceremony.

Q3. What is the dress code for graduates?

Please refer to the dress code. Do note that any graduate found inappropriately dressed will not be permitted to attend the ceremony.

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FAQs on Degree Certificate and Transcript

Q1. Can I change my name for the degree certificate and transcript?

Yes, you may request for the degree certificate to be mailed. Please refer to here for more information. 

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FAQs on Inviting Guests

Q1. How many guests can I invite?

Each attending graduate can invite 2 guests to attend the ceremony. Graduates may ballot for an additional invitation (if required) when submitting the Convocation Online Form. Results of the ballot will be released by 14 July 2023. 

Q2. What if my parents/ guests do not arrive after I have entered the theatre?

Guests of attending graduates can register to enter the auditorium using the QR code sent to the graduate. Once registered, guests will be ushered to the nearest available seats in the theatre. Please note that latecomers will not be allowed into the theatre after the ceremony starts.  

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FAQs on Outstanding Fees

Q1. Can I attend my Convocation ceremony if I have outstanding fees?

Graduates with outstanding fees would be allowed to attend their Convocation ceremonies and be presented on stage. However, your degree certificate and transcripts will be withheld until your outstanding fees have been settled.

Please see the following for payment of outstanding fees and fines. 

For NIE Tuition/Hostel Outstanding Fees settlement:  NIE Student Services Centre 1 Nanyang Walk NIE Student Hub Blk 3B, Level 1 Singapore 637616 Tel: 62196078 Operating Hours: Mon-Thu, 9:00 am – 5:00 pm Fri, 9:00 am – 4:30 pm

For enquiries on NIE higher degree outstanding tuition fees: NIE Finance Department 1 Nanyang Walk Blk 1, Level 2, Singapore 637616 Tel: 6790 3149 Operating Hours: Mon - Fri, 9.00 am - 5.00 pm

For NIE library fines settlement: NIE Library 1 Nanyang Walk Blk 4, Library Blk, Level 2 Singapore 637616 Tel: 6790 3627 Operating Hours: Mon - Fri, 8.30 am - 4.30 pm Sat, 8.30 am - 12.30 pm

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FAQ on Stage Photography

Q1. Is there a photographer to take photos of the graduates?

We have arranged for an official photographer to take photograph of every graduate as they are presented on stage. You may order your stage photo from the official photographer. 

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FAQs for Guests

Q1. What is the age limit for admission of children into the theatre?

Children who are 6 years and below will not be allowed into the theatre.

Q2. Are there special seating arrangements for guests (e.g. wheelchair or on crutches)?

Yes, guests who are wheelchair-bound or on crutches will be given designated seats. Graduates must indicate in the Convocation Online Form for guests who need special assistance.

Q3. What is the dress code for guests?

As the convocation ceremony is a solemn and formal event, guests should be dressed appropriately as befits the occasion, i.e. shirt and tie. Please note that T-shirts, shorts, slippers or sandals are not appropriate.

Q4. Are my guests assigned seats?

Seating for guests would be first-come-first-served basis. Please follow the ushers' directions at the Nanyang Auditorium.

Q5. Can guests take photos/videos during the ceremony?

Yes, guests may take photographs/videos from their seats. They should not leave their seats so as to avoid obstruction to the free movement of the graduates as they move up and down the stage.  

Q6. When should my guests be seated?

Guests must be seated in the theatre 15 minutes before the start of the ceremony.

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