University Policies on Student Travel

Before you travel, you are required to familiarise yourself with the Policy on Student Safety for Overseas.  The policy covers all overseas trips that are approved by Colleges/Schools / Departments for students for the purposes of study, research, field trips, learning trips, internship, conferences, symposiums, community service, competitions and other activities. In addition, students may also propose overseas trips for approval by the Colleges/Schools / Departments. 

 

University-sanctioned Travel are trips and overseas programmes that have been endorsed or approved by Deans/Chairs/HODs or their authorised approvers.

Appointed Travel Security Vendor refers to the travel risk company that has been appointed by the University to provide pre-travel information and advice on travel risk of destinations and also to offer on the ground support to students in the event of emergencies or incidents during their overseas travel.

Travel Risk refers to the security and medical risk associated with traveling overseas.

All University-sanctioned Travel for students must be approved.

Acceptable Travel Risk Destinations refer to countries / regions that are defined by the University for which travel risk is at an acceptable level, based on the risk ratings assessed by the Appointed Travel Security Vendor.

Countries/regions that are rated by the Appointed Travel Security Vendor as:
• Insignificant , Low or Medium in Travel Security Risk, AND

• Low, Medium, Variable in Travel Medical Risk

Are regarded as Acceptable Travel Risk Destinations.
Students should generally be permitted to travel to Acceptable Travel Risk Destinations for University-sanctioned Travel.

Escalated Travel Risk Destinations refer to countries/ regions that are defined by the University for which travel risk is not acceptable, based on the risk ratings assessed by the Appointed Travel Security Vendor.

Countries/regions that are rated by the Appointed Travel Security Vendor as:
• High and Extreme in Travel Security Risk, OR
• High and Very High in Travel Medical Risk

Are regarded as Escalated Travel Risk Destinations.
Students generally are NOT permitted to travel to Escalated Travel Risk Destinations for University-sanctioned Travel.

For more information, please consult your College / School / Department.  

 

All University-sanctioned Travel are classified as non-essential travel, in alignment with MOE’s definition of travel by students. 

The University will prioritise students’ safety to defer, suspend or cancel overseas travel or to effect a recall of students who may be overseas on University-sanctioned Travel when there is a government advisory that non-essential travels are to be deferred in general (e.g. in the case of a pandemic) or specifically to certain countries/regions (e.g. in situation of riots, civil unrest or natural disasters). This may happen at short notice in situations of escalating circumstances. 

Students must comply with the University’s requirement for travel deferment, suspension, cancellation or recall under the above circumstances. 

Approval for University-sanctioned Travel will be deemed as withdrawn under any of these circumstances. Students who choose to proceed with travel or who do not comply with any recall effected by the University will be deemed to be overseas on personal travel. Any duties or obligations that the University owes to students in relation to University-sanctioned Travel will not apply under these circumstances.

Travel Declaration

The travel declaration is compulsory.

Students must inform your School’s administration office at least 2 weeks before your trip, sign and submit a Letter of Acknowledgement and Undertaking to acknowledge that you understand the preconditions and potential consequences of travel, and obtain the concurrence of your School Chair and College Dean. 

You must also submit your travel declaration and state your planned return date. 
Submit your overseas travel declaration.