NTU Open Access
Open Access (OA) to information refers to the free, immediate and online access to the results of scholarly research to the worldwide scientific community. Open Access removes the barriers to accessing the results of scholarly research and scholarly publications. Increased discoverability and exposure of scholarly research and publications will directly lead to furthering the academia, medicine, science, industry and society as a whole.
Open Access mandates are policies implemented by universities, research institutions, research funders or governments which require researchers to make their published peer-reviewed journal articles and conference-papers available in an open access institutional repository, for example:
A*Star Open Access Mandate. Other than to preserve an organization’s research legacy, the aim of such mandates are to ensure that the institutions’ research are made freely discoverable and available to the wider research community thus empowering further research. It is important for researchers to comply with the open access mandates put in place by the respective institutions as this will ensure that the collective knowledge of the institutions are preserved.
In line with the growing worldwide trend to make research publications freely available on the Internet, NTU has implemented an open access policy on its research publications with effect from 1 July 2011. Under this policy, All NTU faculty and staff must deposit their final peer-reviewed manuscript of journal articles and conference papers electronically to the Digital Repository (DR-NTU) maintained by the Library upon acceptance of their publications, so that these can be made available, whenever possible, for global access through the Internet. All PhD and Masters degree (by research only) students are required to submit the complete full-text digital version of their theses to the Library via DR-NTU for open access. For details of the policy, please click
2. Funders’ requirements for Open Access Local Singapore research funding agencies including Agency for Science and Technology (A*STAR), Ministry of Education (MOE), Ministry of Health (MOH) and National Research Foundation (NRF) require publications to be made open access within 1 year from publication date.
3. Tips to meet the open access requirements by funders and NTU
To meet the open access requirements by funders and NTU, please take note of the following matters:
1) Publish and keep your copyrightsIn most publication agreements, all rights, including copyright, belong to the journal. However, this may result in researchers unable to comply with the open access requirements imposed by funders and employing institutions. Researchers will not be able to gain maximum exposure for their work as authors when a publication cannot be archived online nor disseminated to the community. However, it is possible for authors to get their paper published but also retain the rights to self-archive and disseminate their work, please refer to the
SPARC Author Addendum to get legal instrument on how to modify the publisher’s agreement to allow authors to keep key rights to their articles here.2) Do not lost the accepted version of your papers!Many journal publishers allow authors to self-archive their publications in open repositories such as DR-NTU, but different publishers may allow different version of the papers to be archived: some allow publication version, some allow pre-print (ie pre-refereeing) and post-print (ie final draft post-refereeing), some allow either post-print or pre-print only, and some do not formally support archiving at all. According to
RoMEO statistics, about 41% of academic publishers allow pre-print and post-print to be archived for open access, thus, NTU authors get a chance to deposit their final manuscript after peer-review, namely the accepted version, in DR-NTU for a higher accessibilities and wider exposure, please do not lost it!
3) Checking of publisher copyright and self-archiving policies Prior to submitting a manuscript to DR-NTU, please ensure that your publisher allows the publication to be made open access and the exact version that is allowed for archiving. To check the publisher’s copyright and self-archiving policies, you may check the publisher’s website or use the
SHERPA RoMEO website.
4. DR-NTU (OPEN ACCESS)
DR-NTU (Open Access) is the University’s institutional repository, which captures, stores, and preserves the journal articles, conference papers, theses and dissertations (PhD and Masters by Research only) of NTU staff and students. Free access is granted to the public to view the full text.
Why use DR-NTU?There are a few reasons for you to choose DR-NTU to deposit your publications:
5. Frequently Asked Questions (FAQ)
Here are some Frequently Asked Questions (FAQ) about the Open Access Policy at NTU.
How do I know which version of my article the publisher allow me to deposit?Please check the website,
Sherpa Romeo, to ensure that the publisher of your article allows self-archiving of the paper in PDF. Sherpa Romeo is a site that lists publisher’s information on self-archiving rights.
When in doubt or when information is not available, always submit the accepted version to DR-NTU.
How do I identify different versions of my paper?Published version: Final version of the publication produced by the publisher. The layout of published version is formatted by the publisher, with the volume, issue, page number and publisher’s logo displayed.
Accepted version: Author’s final manuscript of the publication after peer review, which is submitted to the publisher for publication. Also known as the Post-print version. The layout of accepted version is unformatted, with default page numbers but usually without publisher’s logo.
If the publisher does not support self-archival policies, can I still submit my publications to DR-NTU?Yes. The Library will then publish only the bibliographic details and abstract of your publications on DR-NTU.
Can I deposit my conference papers into DR-NTU before being published?To ensure that we do not infringe publishers’ copyrights, authors are strongly encouraged to submit their publications to DR-NTU after the papers have been published.
My thesis has confidential information; may I ask for an exemption?According to NTU’s Open Access Policy, all PhD and Masters Degree (by research only) students are required to submit the complete full-text digital version of their theses to DR-NTU for open access.
If your thesis contains data or information, such as pending patent application or journal/conference publication, you can set an embargo period when uploading the PDF. During the embargo period, only the title and abstract can be viewed. The full text will only be released after the embargo date is expired. Normally, an embargo period should be between 6 months and 24 months. In special cases, a maximum of 5 years may be allowed with sufficient reasons.
Why is the full-text of my paper not available in DR-NTU (open repository) even after I have successfully submitted it?Even though you have successfully submitted the document into DR-NTU, the Library will still need to process and verify the document before it is made available on DR-NTU (open repository). Please note that the Library complies with the respective publisher’s self-archiving policy, for example, some publishers may require an embargo period to their publications before making them open access. As such, should the publisher of your paper request an embargo setting, the PDF version of your paper will be released for public viewing only after the embargo period has expired. Publications that are affected by publishers’ embargo instructions will have limited information available for public viewing during the embargo period.
I did not submit my paper to DR-NTU, why is my paper available in DR-NTU?This is because the library has done a librarian-mediated submission on behalf of NTU’s authors to comply with the OA policy of NTU. Librarians download NTU paper records from Scopus and Web of Science regularly and deposit the proper version of these papers to DR-NTU according to the publisher’s self-archiving policy. So, please do a title search for your papers in DR-NTU before you submit to avoid duplicates. Please contact us if you have further questions or need any clarifications.
I have some papers published before I joined NTU, can I deposit these papers into DR-NTU?Currently DR-NTU aims to capture, store and preserve the scholarly output of Nanyang Technological University (NTU). Authors are strongly encouraged to submit their publications to their own universities or institutional repositories when these papers were published.
DR-NTU (research data and paper)
Submitting Your Journal Article / Conference Paper
NTU Digital Scholarship Projects
Data Protection And Privacy
Reg. No. 200604393R
© 2012 Nanyang Technological University
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