Frequently Asked Questions

 

 

 

FAQs for COVID-19 Safe Management Measures* 

 

Q1. What are the COVID-19 Safe Management Measures during NTU Convocation?

NTU adopts Vaccination Differentiated Safe Management Measures (VDS) for Convocation 2022

The University’s utmost priority is to ensure the health and safety of our students, employees, and visitors. To mitigate the risk of COVID-19 transmission, the following Vaccination-Differentiated Safe Management Measures (VDS) will be implemented during Convocation and must be strictly observed by all participants

Graduates must register their attendance via the Convocation Online Form between 13 and 26 June 2022. Each graduate can invite 2 guests to attend the ceremony and may ballot for an additional invitation.

Attendees to NTU Convocation must be fully vaccinated or recovered from COVID-19 within the past 180 days of the event date.  If they are certified to be medically unfit for vaccination, they should self-administer an Antigen Rapid Test (ART) on the day of the ceremony and take a picture of the test result together with their NRIC, time and date of test, prior to attending the event. Both the picture and medical certification letter/certification via TraceTogether are to be presented for verification upon entry to the event venue. 

Upon entry to the Nanyang Auditorium, attendees must keep their masks on throughout the ceremony. Graduates will be allowed to remove their masks for photo-taking on stage. 

 

On the Event Day 

Graduates must wear their academic gowns before entering the Nanyang Auditorium. A robing area is available at the Quad

Upon entering the Nanyang Auditorium, all participants must:  

  1. Present proof of completion of a full WHO EUL vaccination regimen or a valid negative result for COVID-19 Pre-Event Test from a MOH-approved COVID-19 test provider, and personal identification (i.e. NRIC or Passport).
  2. Perform TraceTogether only SafeEntry check-in.
Thereafter, participants will proceed to their designated registration counters in the Nanyang Auditorium to register their attendance. Once registered, they will go directly to the Auditorium theatre via the assigned route. 

 

As the COVID-19 situation may change at short notice, the University will inform participants if there are any changes to the ceremony dates, timings, or safe management measures, based on the prevailing advisories by the authorities at that point in time. 

 

Q2. I am currently not in Singapore. What must I do to attend the Convocation ceremony in person at NTU Singapore?

Your in-person attendance at the Convocation ceremony is subject to your ability to enter Singapore.

Due to the fluid COVID-19 global situation, the border control and health measures imposed by the authorities in different countries/regions, including Singapore, may change at any time. Information about the latest measures for entry into Singapore can be found at the following website:

Immigration & Checkpoints Authority - SafeTravel

Graduates and their guests, who can travel to Singapore and plan to attend the Convocation ceremony, are advised to factor in the time required for approval of their entry into Singapore, pre-departure and/or arrival swab test, Stay-Home Notice or isolation period, and other applicable conditions imposed by the Singapore authorities.


Q3. Would the Convocation Ceremony proceed as planned in the event that the community transmission rates were to increase in the period leading up to the Convocation Ceremony? 

Protecting the health, safety and well-being of our students, faculty, staff and guests remains the University’s utmost concern. The in-person Convocation Ceremonies will proceed only if it is safe to do so, and in compliance with the prevailing COVID-19 public health measures and Government regulations. 


 

* Updated as at 17 May 2022

 

 

 

 

FAQs on PhD Hooding

 

Q1. Would PhD Hooding be conducted?

PhD Hooding would be incorporated into the Convocation ceremony where PhD graduates are presented.

 

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FAQs on Convocation Online Form

 

Q1. Do I need to indicate my attendance for my convocation?

Yes, you must access the convocation online form to indicate your attendance during the registration period from 13 to 26 June 2022. If you do not indicate your attendance, you will not be allocated a seat for your ceremony.

 

Q2. How can I check if I have successfully registered my attendance?

You may access the Convocation Online Form to check your status during the registration period. 

 

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FAQs on Convocation Ceremonies

 

Q1. There are two or more ceremonies (e.g. Surname A-L & M-Z) for my degree programme.  Which ceremony should I attend?

For degrees that are presented in two or more ceremonies, you should attend the ceremony allocated to you based on the surname/first name as shown in your matric card and in our records. Graduates who have won award(s) and/ or are under the University Scholar Programme (USP), they would be presented in the earliest ceremony for your programme.

 

Q2. Can I change my ceremony?

No, you are not allowed to change the ceremony allocated to you.

 

Q3. What time must graduates arrive at Nanyang Auditorium for the ceremony?

All graduates are advised to arrive one hour before the start of the ceremony. Graduates and guests must be seated 15 minutes before the start of the ceremony. Latecomers will not be allowed once the ceremony starts. 

 

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FAQs on Academic Dress

 

Q1. What does the academic dress consist of?

The full academic dress consists of the following: 

  • gown (blue for bachelor's degrees or black for Master's & PhD degrees)
  • a hood according to the discipline of the degree
  • mortarboard (for Bachelor's or Master's degree) or bonnet (for PhD degree).

 

Q2. Can I wear traditional clothes to the convocation ceremony?

You may wear traditional clothes (e.g. saree) but you must be robed with the full academic dress (gown, hood and mortarboard or bonnet for PhD graduates) to attend the convocation ceremony.

 

Q3. What is the dress code for graduates?

Please refer to the dress code link here for the proper dress code.  Do note that any graduate found inappropriately dressed will not be permitted to attend the ceremony.

 

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FAQs on Degree Certificate and Transcript

 

Q1. Can I change my name for the degree certificate and transcript?

 

The name to be printed on your degree certificate and transcript will be based on the name captured in your student record, which shall be in accordance with the name reflected in your official identification documents. 

We would not be able to make any changes to the name printed on your degree certificate and transcript after your final semester’s examination results are released.  

 

 

Q2. Can I request for my degree certificate to be mailed?

Yes, you may request for the degree certificate to be mailed. Please refer to here for more information. 

 

 

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FAQs on Inviting Guests

 

Q1. How many guests can I invite?

Each attending graduate can invite 2 guests to attend the ceremony. Graduates may ballot for an additional invitation (if required) when submitting the Convocation Online Form. Results of the ballot will be released two weeks after close of the registration period. 

 

Q2. What if my parents/ guests do not arrive after I have entered the theatre?

Guests of attending graduates can register to enter the auditorium using the QR code sent to the graduate. Once registered, guests will be ushered to the nearest available seats in the theatre. Please note that latecomers will not be allowed into the theatre after the ceremony starts.  

 

 

 

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FAQs on Outstanding Fees

 

Q1. Can I attend my Convocation ceremony if I have outstanding fees?

Graduates with outstanding fees would be allowed to attend their Convocation ceremonies and be presented on stage. However, your degree certificate and transcripts will be withheld until your outstanding fees have been settled.

Please see the following location for payment of outstanding fees and fines.

For NTU tuition fees / hostel fees/ library fines settlement:
One Stop @ SAC
Nanyang Technological University
North Spine, NS3-01-03
50 Nanyang Avenue
Singapore 639798

Counter Operating Hours
Mondays to Thursdays: 8.30 a.m. to 5.00 p.m.
Fridays: 8.30 a.m. to 4.45 p.m.
Eve of major PH: 8.30 a.m. to 12 p.m.
Closed on Saturdays, Sundays and Public Holidays

For NIE Tuition/Hostel Outstanding Fees settlement: 
NIE Student Services Centre
1 Nanyang Walk
NIE Student Hub
Blk 3B, Level 1
Singapore 637616
Tel: 62196078
Operating Hours: Mon-Thu, 9:00 am – 5:00 pm
Fri, 9:00 am – 4:30 pm

For enquiries on NIE higher degree outstanding tuition fees:
NIE Finance Department
1 Nanyang Walk
Blk 1, Level 2,
Singapore 637616
Tel: 6790 3149
Operating Hours: Mon - Fri, 9.00 am - 5.00 pm

For NIE library fines settlement:
NIE Library
1 Nanyang Walk
Blk 4, Library Blk, Level 2
Singapore 637616
Tel: 6790 3627
Operating Hours: Mon - Fri, 8.30 am - 4.30 pm
Sat, 8.30 am - 12.30 pm

 

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FAQ on Stage Photography

 

Q1. Is there a photographer to take photos of the graduates?

 

We have arranged for an official photographer to take photograph of every graduate as they are presented on stage. You may order your stage photo from the official photographer. Kindly refer to here for more information.

 

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FAQs for Guests

 

Q1. What is the age limit for admission of children into the theatre?

Children who are 6 years and below will not be allowed into the theatre.

 

Q2. Are there special seating arrangements for guests (e.g. wheelchair or on crutches)?

Yes, guests who are wheelchair-bound or on crutches will be given designated seats. Graduates must indicate in the Convocation Online Form for guests who need special assistance.

 

Q3. What is the dress code for guests?

As the convocation ceremony is a solemn and formal event, guests should be dressed appropriately as befits the occasion, i.e. shirt and tie. Please note that T-shirts, shorts, slippers or sandals are not appropriate.

 

Q4. Are my guests assigned seats?

Seating for guests would be first-come-first-served basis. Please follow the ushers' directions at the Nanyang Auditorium.

 

Q5. Can guests take photos/videos during the ceremony?

Yes, guests may take photographs/videos from their seats. They should not leave their seats so as to avoid obstruction to the free movement of the graduates as they move up and down the stage.  

 

Q6. When should my guests be seated?

Guests must be seated in the theatre 15 minutes before the start of the ceremony.

 

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