Standard Operating Procedure (SOP) (Temporary Provision) on handling Breaches of Conduct by students otherwise not enforced under any other rules, regulations or proceedings
Purpose and Applicability
All students are committed to uphold standards of conduct that promote a safe, peaceful and civilized University community. They are also expected to conduct themselves in a manner that demonstrates respect for others, respect for authority and responsible use of property. This SOP sets out these standards of conduct expected of every student by the University.
The SOP shall not apply to other rules, regulations or proceedings already in force and administered, either internally by Student Affairs Office or by Schools or other departments or offices, including but not limited to Office of Housing and Auxiliary Services, Office of Development and Facilities Management, the Career and Attachment Office, the Centre for IT Services and the Library.
The SOP is intended to be a temporary provision. It will be repealed or revised once a new Statute / Regulation on Student Conduct and Discipline is in force.
1. Breaches of Conduct
1.1 “Breach of Conduct” means any of the following acts or omissions by a student, the commission or omission of which shall fall within the jurisdiction of the University:
- Disruption of or improper interference with academic, administrative, sporting, social or other activities of the University;
- Behaviour that is disruptive to public order or decency;
- Obstruction of or improper interference with the functions, duties or authorized activities of any student, staff member or contractor of the University, or any official visitor to the University;
- Harassment of any kind that affects any student, staff member or contractor of the University, or any official visitor to the University, including but not limited to ragging, or harassment carrying sexual or racial connotations, whether through physical, electronic or other remote means;
- Using threatening, abusive or insulting words or behaviour on any student, staff member or contractor of the University, or any official visitor to the University, whether orally or in writing through any means of communication;
- Breach of the University’s Dress Code, which is hereby incorporated by reference;
- Drunk by being under the influence of intoxicating liquor and being unable to take care of oneself in any public area of the University or at any public activity organised by the University;
- Gaming without authority in any public area of the University by playing a game of chance or of mixed chance and skill for money or money’s worth;
- Wilfully causing damage or deterioration to or trespassing on University property, or misuse of facilities, equipment, grounds or resources of the University for any purpose other than the intended use;
- Rash act that endangers one's own safety or the safety of others;
- Divulging privileged or confidential information related to the University to any unauthorised person or entity, whether through physical, electronic or other remote means;
- Any other act or omission which shall be considered by Director of Students at his absolute discretion to be prejudicial to the order or interests of the University or to bring the University into disrepute.
2. Penalty or Penalties
2.1 “Penalty” (“Penalties” shall be construed accordingly) means any or all of the following:
- Letter of warning, issued only to the respondent (student subject of the complaint).
- Permanent record of the Breach of Conduct, which will be communicated in writing to the respondent's parent or guardian, the School concerned, Office of Global Education and Mobility, as well as Office of Housing and Auxiliary Services and the Career Attachment Office, as appropriate.
- Any other Penalty as Director of Students may deem fit under the circumstances.
- Counselling recommended to the respondent as an alternative to the Penalty imposed, the non-acceptance of which will result in the retention of the foregoing Penalty.
3. Authority for investigation, hearing, summary action and imposition of Penalty or Penalties
3.1 The authority for initiating investigation of a complaint of a Breach of Conduct shall
be vested in Director of Students, who shall accordingly appoint a suitable staff member to conduct the investigation. Every such complaint shall be submitted in writing and shall identify the complainant and the respondent, except where such identification is waived by Director of Students.
3.2 If Director of Students decides upon the completion of the investigation to convene a hearing, he shall form a board to conduct the hearing. The composition of the board shall be decided by Director of Students at his absolute discretion. He may co-opt members of the NTU Students’ Union or of any other student organisation, or of both, as he considers fit. Upon the conclusion of the hearing, Director of Students may impose a Penalty or Penalties on the respondent.
3.3 Alternatively, Director of Students may:
- Impose a Penalty or Penalties summarily on the respondent upon the completion of the investigation;
- Dismiss the complaint; or
- Act in such other manner as seems to him to be expedient for dealing with the complaint.
4. Other provisions
4.1 Nothing in the SOP shall prevent the University from referring any complaint to the relevant law enforcement agency of the country nor prevent the University from commencing civil proceedings against the respondent or any other person in relation to or arising from any complaint.
4.2 The board convened pursuant to Clause 3.2 hereof shall not be bound by the law of evidence and shall have the authority to exclude evidence it deems as inadmissible, irrelevant, immaterial or lacking in probative value. The hearing shall be conducted as informally as reasonable, which shall not invalidate any order or decision made at such hearing. Any decision or ruling on the complaint being substantiated or unsubstantiated shall not be bound by precedence in other similar and comparable complaints in the past.
4.3 Any decision taken, any ruling made or any Penalty or Penalties imposed, pursuant to Clauses 3.1 to 3.3 hereof, shall be final.