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Post-Deadline Abstracts
Deadline: *Monday, February 16, 2009, 5:00 p.m.
If you are an IPS member, you may still submit also one abstract to be assigned as a poster, based on a space availability.
No abstracts at all will be accepted for presentation after *Monday, February 16, 2009, at 5:00 p.m.
*Please note that deadline for submission has been extended to February 23, 2009, at 5:00p.m. Notification for acceptance will be sent by February 27, 2009.
The official deadline for abstract submission is over. If you agreed to submit a contribution earlier, we ask you to forward the title/abstract to the conference chair to see if it still can be considered.
* You will be notified whether your submission has been accepted for oral presentation or poster by February 27, 2009.
You can prepare and submit contributed abstracts electronically for IPS annual meetings.
Rules Governing Submission of INVITED Abstracts
1. IPS members are invited to present only one invited scientific abstract at a given meeting.
2. An invited paper may have only one author, that of the invitee; collaborating researchers may be acknowledged in a footnote.
3. Only the invitee may deliver the paper, unless other arrangements are made with the IPS Meeting Committee.
4. If, between the time of an invited speaker's acceptance and the time of presentation, the speaker becomes unavailable to give the presentation, the invited speaker should contact the IPS Meeting Committee (email: ).
5. Normally, the time allotted for the presentation of an invited paper is 30 minutes for presentation, plus six minutes for questions.
Rules Governing Submission of CONTRIBUTED Abstracts
1. An IPS member who wishes to present a contributed abstract at a meeting of the Society must provide a title and an abstract submitted via the IPS website for publication. A member of the Society may submit a contributed abstract to a meeting of the Society for which a non-member is listed as first author.
2. Members of reciprocal international physics societies can submit and present abstracts at IPS meetings. Click here for a list of reciprocal societies.
3. A first author may present only one contributed abstract for the regular program. If a second abstract is submitted with the same first author, that abstract may be placed as a poster, at the discretion of the program committee. An exception to this rule would be made if the second contributed abstract is of a non-technical nature, and is submitted for a session of broad concern to the physics community sponsored by an IPS Forum or Committee.
4. The first author of a contributed abstract submitted for a Meeting of the Society is expected to attend the meeting and present the paper (either oral or poster).
5. Abstract deadlines will be strictly observed. Only abstracts received by the published deadline are guaranteed to be accepted and placed in the regular scientific program.
6. Abstracts submitted after the abstract deadline may be placed in poster sessions or rejected at the discretion of the program organizers, who are under no obligation to schedule any contributed abstract that arrives after the close of business on the deadline date.
7. Preferences expressed by the author for oral or poster presentation, for presentation on a particular day, or for a particular order of presentation within a session, will be accommodated whenever possible, but at the discretion of the program organizers.
8. Abstracts must be submitted via the IPS abstract submission website. Paper abstracts will not be accepted.
9. Once the abstracts have been sorted by the program organizers, honoring requests for changes to abstracts will be limited to correcting LaTeX mistakes and misspellings in authors' names up until the program is published on the web. Therefore it is imperative that you proof your abstract prior to submission.
10. Upon notification to the first authors of abstract placement in the program it is the responsibility of the first authors to check the abstract on the web program immediately and notify the Meetings Department of any problems.
11. Only the first author may request the withdrawal of an abstract. Requests for withdrawals must come to the IPS in writing, either by e-mail or fax. Withdrawals received prior to the printing of the program Bulletin will be withdrawn from the Bulletin. Withdrawals received after the printing of the Bulletin, will be reflected in the program Corrigenda.
12. In general, the time allotted for the presentation of oral contributed abstracts is ten minutes for presentation and two minutes for questions.
13. Authors of abstracts assigned to poster sessions should be sure that the title and content of the poster correspond to the title and content of the abstract printed in the program Bulletin. The poster should be displayed so that a number of people can view the presentation at the same time. When designing your poster, take into consideration that attendees may be viewing the material from a distance beyond 3'. The size of the poster boards is 4' high x 8' wide (1.22 x 2.44 meters).
14. Audio-visual equipment is not permitted in the poster sessions, so please pay particular attention to effective printed visuals when designing your poster.
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