Publishing Events in NTU Event Calendar / Campus Buzz
Where can I publish my event?
How can I reach out to all students?
Who can publish event in NTU Event Calendar and/or Campus Buzz?
How can I apply for access right to use NTU Event Calendar Admin Module?
Using NTU Event Calendar Admin Module
Where do I get training on using NTU Event Calendar Admin Module? Any user's guide?
My account has been granted access but I still can't use the NTU Event Calendar Admin Module, why?
I am creating/editing an event but I can't input to the placeholders, why?
I have posted my event but I can't find it in NTU Event Calendar, why?
I have posted my event but it did not appear (correctly) in Campus Buzz, why?
Where can I publish my event?
Schools, offices and student clubs may publish official events in NTU Event Calendar and/or Campus Buzz, the weekly e-newsletter for students.
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How can I reach out to all students?
CampusBuzz is a weekly email newsletter on the latest happenings inside and outside of campus. The content of the e-newsletter is generated automatically from NTU Event Calendar on a weekly basis. All NTU students and NIE trainee teachers are pre-subscribed to this e-newsletter. Hence schools, offices and student organisations are strongly encouraged to make use of Campus Buzz to publicise their events or activities to the student community.
Appointed school or office administrators, and authorised student club officials with NTU-issued role-based accounts can upload event details on their own in the NTU Event Calendar via the NTU Event Calendar Admin Module (see sections below for more details). The events will then be automatically compiled into Campus Buzz on a weekly basis. Campus Buzz is sent out by Student Affairs Office (SAO) every Thursday or Friday evening to notify students of events happening in the following week (as well as upcoming events for the next one month). Hence, publicity information should be uploaded latest by every Wednesday. For further enquiries, please contact sao-fa@ntu.edu.sg.
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Who can publish event in NTU Event Calendar and/or Campus Buzz?
Only appointed school or office administrators, and authorised student club officials with NTU-issued role-based email accounts (eg. ClubXYZ-Secretary@ntu.edu.sg) can self-publish their official events via the NTU Event Calendar Admin Module. NIE staff and students may seek assistance from NIE Service Desk servicedesk@nie.edu.sg to publish their official events in NTU Event Calendar and/or Campus Buzz.
For details on how to apply for right to use the NTU Event Calendar Admin Module, please refer to the section below.
If you need to publish an official event urgently but do not have the access right to do so, student clubs may contact sao-fa@ntu.edu.sg, while schools or offices may contact helpdesk@ntu.edu.sg for assistance. However, you are expected to apply for access right for the publication of any subsequent events.
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How can I apply for access right to use NTU Event Calendar Admin Module?
For student clubs, access to NTU Event Calendar Admin Module is only granted to NTU-issued role-based accounts (eg. ClubXYZ-Secretary@ntu.edu.sg). Student clubs who do not have any NTU-issued role-based email account need to first apply online via StudentLink. NTU-issued role-based email accounts are available in blocks of 20 accounts at $13.90/block/year. Note that each student club can have only one of these NTU-issued role-based accounts be granted access to NTU Event Calendar Admin Module for accountability reasons. The President of a student club may apply online from StudentLink -> IT Services -> Student Club Website and Email Accounts Application.
[Note: Student clubs whose Presidents are NIE students (who cannot access NTU StudentLink) need to apply using this PDF form.] For account application details, please check here.
Staff appointed by the school or office to publish events can apply for their personal accounts to be granted access to NTU Event Calendar Admin Module via the online application form in StaffLink -> Resource Request -> IT Services -> Email/Network/Web Account -> Apply for Staff Computer Account. In the form details, choose the option 'Others' and specify that you wish to be granted access to NTU Event Calendar Admin Module. Your application must be routed to your supervisor for approval. Schools and offices are strongly encouraged to use role-based accounts for event publicity. Role-based accounts enable flexibility and ease of change in personnel or job responsibilities.
For further assistance on account application and access right, please consult CITS helpdesk at helpdesk@ntu.edu.sg.
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Where do I get training on using NTU Event Calendar Admin Module? Any user's guide?
CITS and SAO arrange training sessions for student club publicity officials on the use of NTU Event Calendar Admin Module. Student clubs may check with sao-fa@ntu.edu.sg on the training schedule.
A step-by-step user's guide is available for download: [NTU Event Calendar Admin User Guide].
For most users, this user's guide is informative enough, and the steps simple enough to get started without the need for training.
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My account has been granted access but I still can't use the NTU Event Calendar Admin Module, why?
Please check the following:
You have logon to Windows OS using the account that has been granted access to NTU Event Calendar Admin Module.
If you are accessing from outside campus or from non-domain computer (including laptop connected to NTU wireless network), you have to first connect via VPN.
If you are using a student club role-based account, make sure that it is still valid or has been renewed. (Note: student club role-based accounts will expire and have to be renewed yearly)
If the above are met, then please check with CITS Helpdesk helpdesk@ntu.edu.sg whether your account has indeed been granted access to NTU Event Calendar Admin Module.
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I am creating/editing an event but I can't input to the placeholders, why?
Please click on the "Edit Content" of the placeholder. You should see a Tool Bar and your cursor should be in the placeholder, enabling you to input content.
If you still encounter problem, please consult CITS Helpdesk at helpdesk@ntu.edu.sg.
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I have posted my event but I can't find it in NTU Event Calendar, why?
Please check the following:
(1) Can you find your event under the correct Date and "Category" (e.g. "Arts and Culture", "Community Service") in Event Calendar?
(2) Did you follow all the steps closely as listed in the NTU Event Calendar Admin User Guide?
(3) Did you click the option for "Event Calendar" while creating your event?
(4) Did you enter the event Publish Date and Expiry Date correctly?
(5) Did you click the "Publish" button on the top menu in the Edit Site to publish your event?
If any of the above is not met, then your event will not be published in NTU Event Calendar. Please edit your event to satisfy the above criteria. If in doubt, please consult helpdesk at helpdesk@ntu.edu.sg for further assistance.
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I have posted my event but it did not appear (correctly) in Campus Buzz, why?
Please check the following:
(1) Did you follow all the steps closely as listed in the NTU Event Calendar Admin User Guide?
(2) Did you click the option for "Campus Buzz" while creating your event?
(3) Do the Publish Date and End Date of your event fall within the valid Week (or Month for "Coming Events") of Campus Buzz?
(4) Did you click the "Publish" button on the top menu in the Edit Site to publish your event on or before Wednesday (SAO's cut-off day) for it to appear in the coming week's Campus Buzz?
If any of the above is not met, then your event will not be published in Campus Buzz. Please edit your event to satisfy the above criteria. Please also note that SAO reserves the right to edit or remove any postings in Campus Buzz that are deemed inappropriate. If in doubt, please consult sao-fa@ntu.edu.sg for further assistance.
Please also note that your should NOT copy and paste content directly from documents like MS Word. This is because some hidden codes might be copied over and might cause problem in content generation for Campus Buzz email. The proper way is to copy the text content to a Notepad (text) file, and then copy from the Notepad to the Event Calendar placeholder. This will eliminate all hidden codes from the content. Alternatively, you may type your content directly into the placeholder.
Images and attachments (if any) should be uploaded to the server folder. Please refer to the User's Guide on how to do so. Thumbnail image should not exceed the dimension 80x80 pixels, otherwise it will appear distorted in the Campus Buzz email.
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