Web Hosting Services for Student Organisations 
 

This document deals specifically with certain issues regarding the creation and maintenance of websites of student organisations hosted within NTU.

New office holders are advised to go through this Overview on Student Club Web Hosting and to read the General Guide for All Users. 

Web Accounts General

Connection to Web Folder

Space Quota on Web Folder

Technicals on Web Page Creation and Publication

   

Web Accounts General

CITS offers NTU student organisations the following:
  • A FREE website storage space of 1GB per student club upon application by the student club. Additional space may be granted free of charge in blocks of 100MB upon approval by CITS after reviewing the current space usage. However each club is only entitled to ONE web storage space.
  • The server allows server-side scripting, ASP, PHP, MySQL and Access database access. At the moment it does not support Frontpage Extensions, nor FTP services, but we are looking into expanding the options available.
Role-based Email Accounts
In conjuction with the free webspace, student clubs may also apply for role-based email accounts for their clubs. Email accounts are available in blocks of 20 accounts at $13.90/block/year.
 
Ad-hoc role-based email accounts for short projects are included in this 20-account block allotment. Clubs which require more than the first block of 20 email accounts will need to pay for another block of 20 accounts. Each email account has a default quota of 200MB. Additional space may be granted free of charge upon approval by CITS after reviewing the current space usage.
 
The format for the role-based email account usernames and display names will be as such:
 
Display name:  ClubName-Role (e.g. ClubABC-President)
Email address:  ClubName-Role@ntu.edu.sg
 
 
Webmaster Account
To access the club website, we need each club to let us know who will be site's webmaster. Access will be granted to either
1) the personal NTU network account of the student-in-charge, OR
2) ClubName-Webmaster role-based account, which is one of the 20 email-cum-network accounts if the club has bought the package of 20 email accounts for $13.90/year.
 
Only one webmaster will be allowed per club if access is granted to the personal network account. On the other hand, clubs may write in to Webadmin@ntu.edu.sg to request for different role-based accounts to be granted access to different sub-folders. Approval will be granted on a case-by-case basis.
 
Note that each folder will be granted to one account only for accountability reasons.

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The webspace is FREE. The role-based email accounts cost $13.90 per block of 20 accounts per year. Additional block of 20 accounts can be purchased at the same rate.

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No. Purchase is entirely optional. However, we do need to tie the website access to one webmaster. So your club would need to inform CITS your webmaster's personal NTU network account. You may change webmasters over time and you need to keep us updated on the change. [You may contact our Helpdesk on this.] On the other hand, if you have used a role-based account like ClubName-Webmaster (only if your club has purchased the email accounts), you can easily hand over without informing us to change the access right.

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For:
Default URL:

File Mapping:

All clubs except NTUSU
(Effective immediately)
http://clubs.ntu.edu.sg/<clubname>
Any club wishing to use this web-hosting package must follow this convention, unless they have their own server.
 \\webx\<clubname>
All Hall websites
 		 http://webx.ntu.edu.sg/<HallX> \\webx\<hallx>
NTU Students' Union (NTUSU) http://su.ntu.edu.sg
also accessible via http://webx.ntu.edu.sg/ntusu		 \\webx\ntusu

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For student organisations, generally we do not allow special domain names as too many of such references slow down the server. If you want to have the site hosted by us for special major events, please check with us first before registering a domain name or publishing it in any form before the domain name is approved. You may send requests to Webadmin@ntu.edu.sg

 
Applications must come from the club presidents, and these applications will be sent to SAO first for verification of authenticity. As long as SAO approves of the application, CITS will process the website and/or email accounts applications.
 
Currently the list of SAO approved clubs are listed on the SAO website at http://www.ntu.edu.sg/campus/clubs/Pages/default.aspx
 
NIE clubs are currently not in the list. But NIE students are free to join NTU clubs and may hold offices within these NTU clubs.

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Just apply online from
StudentLink -> IT Services -> Student Club Website and Email Accounts Application
 
 
The club president will be the only one who can apply for the club accounts. SAO will verify his/her presidency, and once verified, CITS will proceed to either renew the account and change webmasters or create the new accounts if it is a new club.

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Connection to Web Folder

    1. Use a Windows XP, Vista or Windows 7 PC that is connected to NTUNET (campus-wide network).
    2. Logon to your the STUDENT domain with your Club's Network username and password.

Then follow any one of these methods:

Method 1: Via mapped networked drive in Windows Explorer

  1. Click on "Start" ->"My Computer" (XP) or   
                     "Start" ->"Computer" (Vista, Windows 7) 
  2. Click on the "Tools" on the menu bar and select "Map Network Drive"
    or the "Map network drive" icon at the top
  3. At the "Drive" field, select "I:" (or any other available drive)
  4. Type \\webx\<sharename> as the folder or path.

    Note: Replace the <sharename> with your club's account name. This name is the name of the account given to you when you apply for the account.

  5. Click "Finish".
  6. Your club web folder should appear as a new drive specified above.
  7. You can manage your files from there, including the sub-directory below it. (E.g. you are free to edit files, create files/directories, delete files/directories, etc.)

    E.g. If you are using a text editor for web page creation, to create the index file from Notepad, simply save the contents of your first HTML file as index.htm

     

    Method 2: Via command line in Run... dialog box

    Type \\webx\<sharename> at the Run... dialog box under the Windows START menu.
    (Note: Replace the <sharename> with your club's name. This name is the name of the account given to you when you apply for the account.

 

Method 3: Via shortcut on desktop

Create a shortcut to the web folder. You only have to do this ONCE. This only works if the PC is your own. Doing this on a shared PC in campus will not work as your profile could be wiped off later.

  1. Right click on any empty area on the desktop.
  2. Select New -> Shortcut
  3. Type in the path to your web folder. E.g. Type \\webx\<sharename>. (See above steps to see what you should substitute the field for <sharename>). Then click Next.
  4. Give a name to the shortcut you have just created. You can name it anything you want.
  5. Click Finish.

A new shortcut icon folder will be created on your desktop. Subsequently to edit files on the web folder, you simply double click on it to open your personal web folder on the Web server. You can edit the files there as per normal. You can also drag and drop files to this folder just as you would for any other folder that resides on your own PC. You can even personalise the look further by changing the icon for this shortcut folder!

Method 4: For MAC Users

You can connect to your club web folder via the MAC Finder . The path to your club web folder is smb://webx.ntu.edu.sg/<sharename>. You can refer to this guide http://www.ntu.edu.sg/cits/gettinghelp/getmeconnected/Pages/configuringMacOS.aspx#accessfiles for more detail steps. 

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Space Quota on Web Folder

Yes. The default is 1GB. Additional blocks of 100MB may be granted upon approval by CITS after reviewing the existing space usage for the site.

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When the quota is exceeded, you will not be able to modify or add in new files until you delete some of the unwanted files. You will get an error message like "There is not enough free disk space" when your quota is exceeded.

 
Yes, but this is subjected to approval. Please fill up the online form in StudentLink. StudentLink -> IT Services -> Application for Additional Quota.
 
Note: For all applications for quota increase, CITS reserves the right to ensure that the current space is well utilised before any increase is granted. Please do not store large backups or Exchange personal folders, and other personal files on the website of your club. Such files should be stored elsewhere e.g. your personal PC or other backup media. The Web server space is not for use as a storage dump.

 
   
 
Technicals on Web Page Creation
 

You may apply for a club's role-based account to be granted the right to publish your club events onto the NTU website directly via the NTU Event Calendar Admin Module. Note that each club can have only one account granted for event publishing purpose for accountability reasons. Please apply online from
StudentLink -> IT Services -> Computer Account Application for Student Club. Student clubs may publish official events in the NTU Event Calendar and/or the weekly e-newsletter Campus Buzz. More details are available in the "Publishing Events" section. Check with sao-fa@ntu.edu.sg on training for your designated club member who will be doing the postings.

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Yes, all student clubs sites are listed in the A-Z Website Directory. At the NTU homepage (http://www.ntu.edu.sg/), click on A-Z Website Directory from the top drop-down menu in Quick Links. Then click on Clubs/Halls JCRC/Societies link in the top green area of the page.

To add your club's site, under the Clubs / Halls JCRC / Societies websites heading there is a link in the next line: [If you want to add/remove a link to this website directory, please click here] Click on that link to fill in a form to put your club's site online.

 
 
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As in the steps above, click on the word "here" link given in the web page listed above.

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No, videos are strongly discouraged. The Web server is not designed to serve out video streams. It cannot take the load of numerous concurrent accesses of large video clips. If you must put up some videos, make sure that it they are small, and will hardly be accessed. Please also do not use the Web server to house a large collection of video clips. CITS will not grant disk space for such usage as the Web server is not meant to be a video depository.

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We do not support FrontPage Extensions as it does not work well for our environment. However, we have other scripts that you can use like Counter and Submission Forms (Formmail and Surveymail). Click on the respective left menu for more details.

Even though we do not have FrontPage Extensions, you can still use FrontPage as an authoring tool, and still be able to use the software's Publish feature. Just map the destination to the server. [Note: you must be on the Intranet for this to work.]
E.g. the destination is \\webx\myclub
where myclub is your club's web folder

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Yes you can. To set the upload path, just map the destination to the server.
 
[Note: you must be on the Intranet for this to work.]
E.g. the destination is \\webx\myclub
if myclub is your club's web folder

 
ASP and PHP scripts can be executed from websites on hosted on WebX (with address like clubs.ntu.edu.sg/..)  Javascripts, Java applets, Flash animations are fine. However, we do not support PERL scripts, etc. on our server. CITS will also not install special programs on the web servers for your site as this may compromise the security and/or stability of our servers.

  
Refer to this ASP site (http://clubs.ntu.edu.sg/ntudemo/index.asp) for a demo on how to set up a simple site that accesses data from MS Access. Sample codes are also available for download. All databases are to be placed in a sub-directory called "_db"

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