Overseas Trip Standard Procedures 


Approval of Trip

1. Seek approval of trip by submitting your trip proposal to the officer in charge of your sport/club/society.
2. Proposal must be submitted at least 3 months in advance of trip.
3. Proposal should include the following documents: 
- Budget
- Risk Assessment Forms (Form A / Form B)

Important Travel Notices from Student Affairs Office

Travel Updates from Ministry of Foreign Affairs
 

Before Departing for Approved Trip

1. Purchase Travel Insurance

Compulsory to purchase travel insurance with minimum coverage of $200,000 that includes medical evacuation and sports injuries.

Group Travel Insurance

Name of Policy Holder
NTU Sports and Recreation Centre and Student Affairs Office on the Lives of Students, Faculty and University-Sanctioned Volunteers and Participants

Policy Provider
ACE INSURANCE

Period of Insurance
16 July 2011 (12.01am) to 15 July 2012 (12.00am)

Policy Details
- Details of Policy
- Please check with the officer-in-charge of your sport/club/society for further information.

2. Register with the MFA eRegister System 
  • A free service provided by the Ministry of Foreign Affairs to all Singapore citizens who travel overseas.
  • The information provided will allow MFA and our Embassies or Consulates to contact and render assistance to you during an emergency or crisis.
  • Groups with non-Singaporeans or Singapore Permanent Residents shold also e-register.  MFA will try to assist where possible but they advise that these students should also register with their own embassies for their own safety as MFA is restricted by the Geneva Convention on handling certain issues for non-citizens.
3. Complete Important Documents:
- Indemnity Form / Parental Release Form
- Contact List (students and next-of-kin)
- Emergency Contact List
- Visa Application (if necessary)
- Trip Deviation (if breakaway from group for personal reason)

Please seek the relevant officer for advice for such deviations.

 

After Returning from Approved Trip

1. Submit Overseas Trip Report / Claims to officer-in-charge of your sport/club/society.
2. Report must be submitted within 3 weeks after the trip.

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