Instructions to Examination Candidates

A. Instructions to Examination Candidates

Please read these instructions carefully. A candidate who breaches any of the Examination Regulations will be liable to disciplinary action including (but not limited to) suspension or expulsion from the University.

Timings & Temperature taking

  • Examinations will be conducted during the allocated times shown in the examination timetable.
  • To maintain social distancing, the examination hall will be open for admission from 20 minutes before the time scheduled for the commencement of the examination.
  • Do not congregate outside the examination hall but instead go into the examination hall as soon as you are allowed to do so.
  • Your temperature will be taken outside the examination hall and a sticker issued to you if your temperature is 37.5 degree Celsius and below.  
  • Once you enter the examination hall, place your bag at the designated area inside the examination hall, find your seat and be seated.
  • Do NOT turn over the question paper until instructed to do so at the time of commencement of the examination.
  • If you are unwell, i.e. temperature is above 37.5 degree Celsius OR with a cough, runny nose, sore throat or difficulty in breathing, you will be asked to leave immediately and seek medical attention.  
  • Ensure you wear your mask at all times. 
  • You will be allowed to enter/leave the examination hall upon the commencement of the examination based on the following duration: 
     
Exam durationCandidates allowed to enter after commencement of examCandidates allowed to leave after commencement of exam
1 & 1 ½ hour examsWithin 30 minutesAfter 30 minutes
2, 2 ½ & 3 hour examsWithin 1 hourAfter 1 hour

 

  • At the end of the examination, you will be dismissed row by row to avoid candidates crowding or congregating in large groups inside and outside the examination hall.
  • Once dismissed take your bags and other belongings from the designated area and leave immediately.

 Personal Belongings

  • Bags are to be placed at designated areas inside the examination halls. All devices with communication or storage capabilities such as handphones, laptops, iPads, tablet PCs, headphones etc. brought into the examination halls, are to be switched off and placed inside the candidates' bags. Do not bring any valuable belongings except the essential materials required for the examinations.
  • The University will not be responsible for the loss or damage of any belongings in or outside the examination hall.

Items not Permitted in the Examination Hall

  • Any unauthorised materials, such as books, paper, documents, pictures and electronic devices with communication and/or storage capabilities such as handphones, laptops, iPad, tablet PCs, headphones etc. are not to be brought to your desk.
  • Any unauthorised materials or devices with communication and/or storage capabilities found in your possession after the start of the examination will be confiscated, and you will be liable to disciplinary action. "In possession" means on the desk or writing surface, in or on your clothing, on any part of your body, or any other location specifically prohibited.
  • No food or drink, other than water, is to be brought into the examination hall unless there is a special prescription letter from the doctor.
  • Photography is NOT allowed in the examination halls at ALL times.

At the Start of the Examination

  • Do NOT turn over the question paper placed on your desk until instructed to do so at the time of commencement of the examination.
  • Place your identification documents (such as matric card, identity card, passport, driving licence, student pass or EZ-Link concession card) at the top right corner of your examination desk for the marking of attendance and verification of identity during the examination.
  • Check the course code and course title to ensure you have the correct examination question paper. Read the instructions and ensure you have the correct number of pages and questions.  
  • DO NOT WRITE YOUR NAME on the answer book. You should write only your matriculation number, correctly and legibly, in the space provided on the cover of each answer book. Providing incorrect/illegible matriculation number could risk your answer book being considered void.

    During Examination
  • You are not allowed to communicate by word of mouth or otherwise with other candidates (this includes the time when your answer scripts are being collected).
  • Raise your hand if you wish to communicate with an invigilator.
  • Unless granted permission by an invigilator, you are not allowed to leave your seat.
  • Once you have entered the examination hall, you will not be allowed to leave the hall until thirty minutes (for 1 or 1.5 hour examination) or one hour (for 2, 2.5 or 3-hour examination) after the examination has commenced.
  • If, for any reason, you are given permission to leave the hall temporarily, you must be accompanied by an invigilator throughout your absence from the examination hall.
  • All answers, with the exception of graphs, sketches, diagrams, etc. should be written in black or blue pen, unless otherwise specified. Answers written in pencil will not be marked. The blank pages in the answer book are to be used only for candidates' rough work. Solutions or any other materials written on these blank pages will not be marked.
  • Do not write on, mark, highlight or deface any reference materials provided for the examination. If found doing so, the reference materials will be removed from your use for the rest of the examination and you will be made to pay for the cost of the materials that have to be replaced.

At the End of the Examination

  • You are NOT allowed to leave the examination hall during the last 15 minutes of the examination and during the collection of the answer scripts. All candidates must remain seated throughout this period for invigilators to properly account for all answer scripts to be collected.
  • Do NOT continue to write after the examination has ended. You are to remain seated quietly while your answer scripts are being collected and counted.
  • No papers, used or unused, must be removed from the examination hall. You may take your own question paper with you unless otherwise instructed.
  • You are to stay in the examination hall until the Chief Invigilator has given the permission to leave. Do NOT talk until you are outside of the examination hall.
  • You are responsible to ensure that your answer scripts are submitted at the end of the examination. If you are present for the examination and do not submit your answer script, you will be deemed to have sat for and failed the examination concerned. Any unauthorised removal of answer script or part of answer script from the examination hall would render the answer script null and void.
  • You will be dismissed row by row, to avoid candidates crowding or congregating in large groups inside and outside the examination hall. Once dismissed, take your bags and all personal belongings and leave the examination hall quickly and quietly.

Types of Examination

  • Candidates are to comply with the use of reference materials allowed for the different types of examination as follows:
  • Closed Book: No reference materials, in whatever format, are allowed.
  • Open Book: Any reference materials in paper form are allowed (all electronic devices are NOT allowed).
  • Restricted Open Book: Restricted materials allowed as defined by course lecturers e.g. one double sided A4 size cheat sheet with texts handwritten or typed on A4 paper, or a specified textbook.

Calculators / Dictionaries

  • You may bring into the examination hall only calculators that have been approved by the School (affixed with seal). Graphic calculators which are approved for use must be re-set i.e. all memory cleared, prior to any examination.
  • Foreign candidates on Exchange Programme in NTU are allowed to use dictionaries for some examinations. Check with the course lecturer or coordinator to find out if dictionaries are allowed for your examination. All electronic dictionaries must be registered and approved by the School (affixed by seal) before they can be used in the examination hall. Only electronic dictionaries that do NOT have a memory function and are NOT programmable are allowed. Registration of hardcopy dictionaries is not required.

Dress Code

  • You will not be admitted to the examination hall if you are not properly attired. Ensure that you comply with the dress code of the University. 
     

Verification of Identity

  • If you fail to bring any identification document i.e. matriculation card, identity card, passport, driving licence, student pass or EZ-Link concession card, you will be required to fill up the 'Verification of Student Identity Form' in the examination hall. After the examination, you must bring your identification document to One Stop @ SAC within three (3) working days for verification. Candidates who do not verify their identity will not be allowed to view their examination results on the scheduled date of release of examination results. 

 

B. Cheating

The University takes a serious view of cheating. All candidates are to take note of the written examination instructions issued as well as the announcements made during examinations.

A candidate who is suspected of cheating in examinations is liable to disciplinary action including (but not limited to) suspension or expulsion from the University. All materials and/or devices which are found in violation of any examination rules and regulations will be confiscated. 

 

C. Illness

If you fall ill during an examination, you should inform the Chief Invigilator at the examination hall. If you are too ill to continue with your examination, you may leave the examination hall to seek medical attention. Your unfinished answer script will still be marked and graded. Special consideration may be given at the sole discretion of the School concerned if you submit a doctor's memo as your supporting document.

  • If you are sick and absent from an examination, you should see a doctor and obtain a Medical Certificate (MC).  The MC issued by the Medical Practitioner must indicate the diagnosis of your illness on the MC.   

    The MC submitted should cover the date(s) of the affected examination(s) The scanned copy of the MC must be uploaded via the MC Submission Application and should be submitted within two (2) working days of absence from the examination. Due consideration cannot be expected from the Board of Examiners if the MC is not received on time. 

    Candidates whose family/household member has acute respiratory illness should stay at home to reduce the risk of community transmission. In the event that a candidate misses his or her examination/in-class assessment on campus because of this, the Schools will accept the Medical Certificate (MC) of the candidate's family/household member as valid document for missing the examination/assessment.  Candidates should submit the MC within 2 working days from the day of examination, following the current guidelines for the submission of MC. 

    MC Submission Online Application

    Candidates can access the MC Submission online application via > Login using SSO

    Candidates are required to indicate in the online application the period of your MC and the affected examinations within the MC period and upload the MC for the relevant examination that you were absent. A separate MC Submission is required for each MC issued.

    NOTE: THE UNIVERSITY ONLY RECOGNISES MEDICAL CERTIFICATES ISSUED IN SINGAPORE BY MEDICAL PRACTITIONERS REGISTERED WITH THE SINGAPORE MEDICAL COUNCIL OR DENTAL OFFICERS REGISTERED WITH THE SINGAPORE DENTAL COUNCIL.


D. Absence

If you have registered for a course but fail to take the examination, you shall be deemed to have failed the course unless the Board of Examiners concerned is satisfied that there is good and sufficient reason for your absence from the examination.

 

E. Compassionate Leave

In the event of death in your immediate family (defined to include parents, siblings and grandparents), you may decide whether to proceed with your scheduled examination(s).  If you decide not to take the examination(s), please inform your School immediately.  Leave of absence on compassionate grounds will be granted for absence from any examination(s) within 7 days of the death (starting from the day of death, and inclusive of Saturday, Sunday and Public Holiday). The form for Application for Compassionate Leave for Examination duly filled up, together with a copy of the death certificate, must be submitted to One Stop @ SAC latest by the 2nd working day after the examination period. 

 

F. Outstanding Fees

You should make payment of all outstanding school fees as you will be barred from viewing examination results and registering for courses for the following semester until you have paid the outstanding fees. You may approach your School for assistance should you face any difficulty.  Otherwise, you may settle your outstanding fees at One Stop @ SAC.

 

G. Supplementary Notes

You are advised to plan your schedule and allow for extra travelling time to be punctual for the examinations. No extra time will be given for candidates who are late due to traffic jams, bad weather, etc.

In the event of a major train service disruption authenticated by the SMRT or SBS Transit and if caught in such a situation on your journey for the examination, you are advised to approach the SMRT or SBS Transit staff at the station's information counter for assistance. If necessary, the University may delay the start of examinations by up to 30 minutes. In such instances, all affected candidates will be notified via SMS and NTU email account.

 

Updated October 2020

 

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