Semester Leave of Absence
Semester leave of absence granted by the University is categorised as follows:
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· Medical Leave |
- Leave of absence supported by a medical practitioner. |
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· Personal Leave |
- All other leave of absence for reasons such as to participate in competitions and sports, to work or start up a company, or to attend to personal matters. |
Students who are pursuing the double degree programme in Biomedical Sciences and Chinese Medicine do not have to apply for leave of absence to continue with the second part of their double degree programme at the Beijing University of Chinese Medicine.
Students who are going to another university to study under the fee-paying scheme should apply for Overseas Study Leave, but not Leave of Absence (LOA). You can download the Overseas Study Leave application form HERE.
Semester Leave and Period of Candidature
For students who are graded under the GPA system, the semester leave taken will NOT be counted towards the student's period of candidature.
For students who are not graded under the GPA system, the leave taken on personal grounds will be counted towards the student's period of candidature. To be eligible for the award of honours for their degree, students will be required to complete their degree programme within the normal period of candidature. This condition is not applicable to students admitted to direct honours programmes in Communication Studies and Biological Sciences programmes.
Notes on Application / Extension for Semester Leave of Absence
Application
Students making a new application for semester leave of absence or extending their semester leave of absence are to complete and submit the Application / Extension for Semester Leave of Absence form with the relevant supporting documents to their School of study.
Students who are applying for leave on medical grounds must also submit a doctor's letter / memo stating the period of leave recommended for their recuperation.
Incomplete applications without the relevant supporting documents will not be accepted.
For personal leave, students may be granted up to one year of leave per application. Students need to submit another application at the end of the leave period if an extension of leave is required. This extension is subject to approval by the School. The cumulative maximum period of leave of absence that can be granted for the student’s entire duration of study is three years.
Applications for semester leave of absence received within 7 working days before the start of the examination period for each semester will not be accepted and will be treated as application for examination leave.
Students are only deemed to be granted leave of absence upon the issue of the official email of approval by the Office of Academic Services to their NTU email account. Students can also provide other valid email addresses at application to receive the official email of approval. The University reserves the right to refuse or revoke an approved leave of absence, should the student be found to have provided any information that is false or misleading.
Students should note that the leave of absence granted for Semester 2 covers the period of Special Terms. Student should not register for courses in the semester(s) they are granted leave of absence.
Fees
Students who apply for leave after the first two weeks of the semester are required to pay the fees for that entire semester.
To retain the student’s name in the matriculation register, a non-refundable administrative charge of $53.50 (inclusive of GST) per semester will be levied upon approval of leave of absence (except medical leave). This administrative fee also applies to students who are granted leave of absence to study approved courses at another institution and are paying tuition fees to that institution.
Return from Semester Leave
Students will be notified via email on their resumption of studies. Students are responsible to complete all the following steps and procedures in order to successfully resume studies from their semester leave of absence:
1. Submit the relevant supporting documents to Office of Academic Services.
2. Register for their courses by the scheduled registration dates for their programme of study. Students returning from semester leave of absence on medical reasons would not be allowed to register their courses if they did not submit the doctor’s letter/ memo certifying the student to be fit to resume studies in the relevant semester. Click here to see the Schedule for Registration of Courses.
3. For students extending their semester leave of absence - to submit the Application / Extension for Semester Leave of Absence form with the relevant supporting documents to their School of study. Go to section on Application.
Students who fail to complete the above steps and procedures to return from or extend their semester leave of absence are liable to have their registration status terminated and be withdrawn by the University after course registration ends for the semester. Students will be informed via the official letter from the University on their withdrawal due to termination.
Counseling
Students who would like to seek advice on non-academic matters in deciding on their leave application may approach the Student Counseling Centre. Please call 6790 4462 to make an appointment with the counselors.
