As an NTU examination candidate, you must follow these instructions conscientiously. If you breach any of the regulations, you will be dealt with by the Board of Discipline.
Dress code
Candidates must comply with the dress code of the University. A candidate who is not properly attired will not be admitted into the examination hall.
Absence
A student who, having registered, fails to take any examination for which he is eligible to sit, shall be deemed to have failed the course unless the Chair concerned is satisfied that there is good and sufficient reason for such failure to take the examination.
Illness
A candidate who is absent from an examination on account of illness is permitted to appear for the examination at the next period of the examination provided that he submits a medical certificate and a Authorisation for Release of Information and Acknowledgement Form endorsed by a medical practitioner* (registered with the Singapore Medical Council) to the Office of Academic Services within two (2) working days of the absence from the examination. Any fee payable for the medical examination shall be paid by the candidate.
If a candidate falls ill during an examination, he should inform the Chief Invigilator at the examination hall. If the candidate is too ill to continue with his examination paper, he may leave the exam hall to seek medical attention. His unfinished answer script will still be marked and graded. Special consideration may be given at the sole discretion of the School concerned if the candidate submits a doctor’s memo as his supporting document.
NOTE: * The University does not recognise Medical Certificates issued by Traditional Chinese Medicine (TCM) practitioners.
Submission of Medical Certificates
NEW INSTRUCTIONS! PLEASE NOTE!
Students who are absent from an examination due to illness are required to submit the original medical certificate (MC) using the MC Submission Form, together with the Authorisation for Release of Information and Acknowledgement (AAA) Form.
Please note that the MC and AAA Form must be submitted to the Office of Academic Services at the same time and within two working days of absence from the examination. Submission will not be accepted if any of the documents are missing. Due consideration cannot be expected from the Board of Examiners if the AAA Form and MC are not received on time. Please note that the AAA form does not replace the MC.
Authorisation for Release of Information and Acknowledgement (AAA) Form
Note: This form replaces the Medical Report Form.
The form can be found at the following webpage:
http://www.ntu.edu.sg/Services/Academic/undergraduates/Examination/Documents/AAAform.pdf
Students are to print out a copy of the AAA Form and ask the attending medical practitioner* (registered with the Singapore Medical Council) to acknowledge it. It is the student’s responsibility to ensure that the AAA Form is endorsed by the medical practitioner.
MC Submission Form
Note: The MC Submission Form is now available as an online application.
You are required to indicate in the online application the period of your MC and the affected exams within the MC period. After completion, please print the MC Submission Form and paste your original MC on the form for submission to OAS. A separate MC Submission Form has to be completed for each MC issued.
Please access the MC Submission online application via the hyperlink given below.
Login using SSO
As the Office of Academic Services will be closed on Saturdays, students are reminded to submit their MC and AAA Form during the office hours from Monday to Friday.
NOTE: * The University does not recognise Medical Certificates issued by Traditional Chinese Medicine (TCM) practitioners.
Marking Attendance and Verification of Identity for Students without Identification Documents in Examination Hall
If a student forgets to bring identification documents (matric card, identity card, passport, driving licence or EZ Link card) to the examination hall during his examination, the invigilator will ask the student to fill in the Verification of Student Identity form. The invigilator should also indicate "No ID" next to the student's name on the attendance list. After the examination is over, the student is required to bring his identification document to OAS (Registrar's Office) for verification within 3 working days. Students who do not verify their identity at OAS will not be allowed to view their examination results on the scheduled date of release of examination results.
Compassionate Leave
In the event of death in a student’s immediate family (defined to include parents, siblings and grandparents), it is up to the student to decide whether or not to proceed with any scheduled examination(s). Leave of absence on compassionate grounds will be granted for absence from any examination(s) within 7 days of the death (starting from the day of death, and inclusive of Saturdays, Sundays and Public Holidays). A copy of the death certificate must be submitted to the Office of Academic Services with a note giving the date of the funeral.
Outstanding Fees
No candidate shall be entitled to be admitted to a University examination unless the Chief Financial Officer certifies that he is not in debt to the University (otherwise than as a result of a loan made by the University) or to any University hall of residence.
Candidates are reminded to settle all outstanding fees with the Office of Finance before they sit for any examination.
Cheating
A candidate who is caught cheating in examinations is liable to be expelled from the University.
Several students were expelled from the University in the past as they were found to be in possession of unauthorized materials during their examinations. Though the students were adequately informed and reminded of the examination regulations, they brought written notes relevant to the examination into the examination hall.
The University takes a serious view of cheating in examination and wishes to remind all students of the consequences for not observing examination regulations. All students are to take note of the written examination instructions issued to them as well as the announcements made by the Chief Invigilators during examinations.
Timings
Examinations will be conducted during the allocated times shown in the examination timetable.
Candidates are allowed into the examination hall ten minutes before the time scheduled for the commencement of the examination. They are, however, not permitted to turn over the question paper placed on their desks until the time for the commencement of the examination.
No candidate is allowed to present himself for examination later than one hour after the commencement of the examination.
In the event of a major train service disruption lasting more than one hour and if caught in such a situation on their journey for the examination, candidates are advised to approach the SMRT staff at the station's information counter for assistance. SMRT has assured the University that alternative means of transport will be provided for examination candidates to reach the examination venue as quickly as possible.
Candidates held up by a major train service disruption authenticated by the SMRT and who arrived after the commencement of an examination will be given extra time to complete their paper.
Candidates are advised to tune in to the radio for traffic news before leaving home for the examination. No extra time will be given for students who are delayed due to traffic jams, bad weather, etc.
Items Permitted / not Permitted in the Examination Hall
- Candidates are required to bring their matriculation card, identity card, passport, driving licence or EZ Link card and place them at the top right-hand corner of their desks at the commencement of each examination.
- Candidates may bring into the examination hall only those calculators that have been approved by the School. Graphic calculators which are approved for use must be re-set i.e. ALL memory cleared, prior to any examination. Unauthorised calculators are not permitted in the examination hall.
- No unauthorised material such as book, paper, document or picture is allowed inside the examination hall. Bags, waist pouches, ear or headphones are also not permitted to be brought into the examination hall. For security reasons, candidates must leave their bags outside the examination halls regardless of whether the examination is a closed or an open book examination. You are advised not to leave any valuables in your bag. If it is possible, do not bring your bag at all.
- The University will not be responsible for the loss of candidates' belongings in or outside the examination hall.
- Candidates are allowed to bring their mobile phones into the examination hall. However, the mobile phones must be switched off at all times. Disciplinary action will be taken against a candidate who breaches this regulation.
- Inside the examination hall
- No candidate who has entered the examination hall will be allowed to leave the hall, temporarily or otherwise for any reason whatsoever until the examination has commenced.
- No candidate is allowed to leave his seat without the permission of an invigilator.
- A candidate who wishes to communicate with an invigilator must raise his hand.
- A candidate who has been given permission to leave his seat temporarily must be accompanied by an invigilator throughout his absence from the examination hall. The candidate's mobile phone must be left on his desk in the examination hall when he visits the washroom.
- No communication by word of mouth or otherwise between candidates is allowed in the examination hall.
- Candidates must carefully read the instructions printed on each answer book and examination question paper. The blank pages in the answer book are to be used only for candidates' rough work. Solutions or any other materials written on these blank pages will not be marked.
- All answers, with the exception of graphs, sketches, diagrams, etc, should be written in pen. Answers written in pencil will not be marked.
- Candidates must not write their names on the answer books. They should write only their matriculation numbers in the space provided on the cover of each answer book.
- Candidates are not allowed to write, mark, highlight or deface any reference materials provided for the examination. Any candidate found doing so is liable to have his reference materials removed from his use for the rest of the examination and be made to pay for the cost of the materials that have to be replaced.
- No candidate who has presented himself for an examination will be allowed to hand in his answer script until one hour has elapsed after the commencement of the examination.
- No candidate is allowed to leave his seat during the last 15 minutes before the conclusion of the examination.
- At the conclusion of the examination, candidates must remain seated and must not communicate with one another while their answer scripts are being collected and tallied.
- No papers, used or unused, may be removed from the examination hall except that a candidate may take with him his own question paper unless otherwise instructed.
- All materials and/or devices which are found to violate any examination rules and regulations will be confiscated.
Use of Dictionaries by Foreign Exchange Students
Foreign students on Exchange Programme in NTU are allowed to use dictionaries for certain examinations. They should check with the course lecturer or coordinator to find out whether or not they are allowed to use dictionaries for that particular examination. Candidates who intend to use hardcopy dictionaries need not register their dictionaries. However, all electronic dictionaries must be registered and approved before they can be used in the examination hall. Only electronic dictionaries that do not have a memory function and are not programmable are allowed. Candidates are to bring their electronic dictionaries to the School that offers the course for registration prior to the examinations.
