Nanyang Technological University

FAQ

​​​​​Here are some Frequently Asked Questions (FAQ) about the Open Access Mandate in NTU.

1.​​ What is Open Access (OA) Mandate?

The OA Mandate requires all staff members to submit the digital full-text papers of journal articles and conference papers they have written and published to DR-NTU, the Institutional Repository of the University.
2. Which version of papers do I submit to DR-NTU as part of the OA Mandate?

You should submit the accepted version created by the author which incorporates referee’s comments.
​3. What publications do I submit to DR-NTU as part of the OA Mandate?

You should submit the accepted versions of the following publications into DR-NTU as part of the OA mandate:
  • Conference papers 
  • ​Journal articles  ​
​4.

How do I know which version of my article the publisher allow me to deposit?

Please check the website,
 
Sherpa Romeo, to ensure that the publisher of your article allows self-archiving of the paper in PDF.

Sherpa Romeo is a site that lists publisher’s information on self-archiving rights. 

When in doubt or when information is not available, always submit the accepted version to DR-NTU.

5.​

How do I submit my papers to DR-NTU as part of the OA Mandate?

There are three ways you can submit your paper to DR-NTU:

a​.



Via RIMS : Append the full text of the accepted version (author-created document) as you update your research output information on RIMS. 

Note: This method of submitting your paper is highly recommended because DR-NTU (and RIMS) will be updated automatically.

​b.


Direct submission to DR-NTU :  Log in to DR-NTU, input data in the required fields and attach full text of the accepted version (author-created document). You can use this checklist to assist you in your submission.
​c.





Assisted submission through your respective subject librarians.

Note: Subject librarians do not have access to RIMS. Hence your RIMS profile will not be updated if you choose this method.

Due to manpower constraints, the library will assist with the submission till Dec 2011. The Library will review extending the provision of assisted submission for NTU staff if required.

For all forms of submission, please ensure that you have the following information available prior to submission to DR-NTU:

  • Names of authors
  • Title of paper​
  • Journal title
  • Volume number
  • Issue number (where applicable)
  • Date of publication
  • Abstract of article
6. Why is the full-text of my paper not available in DR-NTU (open repository) even after I have successfully submitted it?


Even though you have successfully submitted the document into DR-NTU, the Library will still need to process and verify the document before it is made available on DR-NTU (open repository).

It will take up to 4 weeks for the library to process and verify the submitted document before making it available in DR-NTU (Open Repository).

Please note that the Library complies with the respective publisher’s embargo instructions. As such, should the publisher of your paper be part of this group of publishers that embargo publications, the PDF version of your paper will be released for public viewing only after the embargo period has expired.  Publications that are affected by publishers’ embargo instructions will have limited information available for public viewing during the embargo period.

7.

How do I get assistance from the Library to submit my papers to DR-NTU as part of the OA Mandate?

University faculty and staff can approach their 
subject librarian for assistance with the submission of their papers into DR-NTU. 

In your email to the subject librarian, please attach a copy of the accepted version of the paper with the following details clearly visible:

  • Names of authors
  • Title of paper
  • Journal title
  • Volume number
  • Issue number (where applicable)
  • Date of publication
  • Abstract of article

Please contact us if you have further questions about this mediated approach. For more FAQs, please go here.

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